JOB DESCRIPTION:  Deputy Town Clerk

 

 

NATURE OF WORK:

 

            This is an office support position, which involves some complex and varied transaction methods, practices and problems.  Although reasonable computer skills and typing are essential, work in this job is distinguished by relatively complicated mathematical computations requiring a high degree of accuracy.  Work is performed in the posting of tax payments, issuance of licenses and permits, issuance of motor vehicle registrations and collection of payments, ongoing changes with Internet technology for office procedures.  This position works under supervision of the Clerk and as skills are learned more difficult phases and procedures can be assigned.

 

 

EXAMPLES OF WORK PERFORMED:

 

            This position assists in the duties of the Town Clerk,  receives remittances for licenses, motor vehicle registrations, permits, tax payments, completes genealogy research, and other fees.  Completes calculations for excise tax, tax interest and fees for licenses.  Examines all documentation for accuracy in the issuance of various licenses or permits.  Deals with the public on matters regarding interpretation of Town or State regulations.  Posts data entries to the computer accounting system and maintains various statistical and inventory reports.  Issues licenses, permits, certificates and registrations as required.  Will assist the Town Clerk in tabulating and compiling various reports.

 

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 

            A reasonable working knowledge of computer based skills, office practices, procedures and familiarity with office equipment.  Working knowledge of business English, spelling and mathematics.  Ability to make mathematical computations and tabulations accurately and with reasonable speed.  Ability to make minor decisions in accordance with laws and regulations and apply to the work situation.  Ability to maintain  records and prepare detailed reports as required.

 

 

 

 

 

 

 

 

 

 

 

 

DESIRABLE EXPERIENCE AND TRAINING:

 

 

            Graduation from an accredited high school and a two-year degree in a related municipal field (Secretarial, Accounting, Business) or an equivalent of education and similar experience in the field to sufficiently prepare for the position.

 

 

EVALUATION CRITERIA:

 

           

            Persons in this position will be evaluated based on the quantity and quality of work, job knowledge, human relations, ability to understand instructions and general office tasks, planning and organizing work and self-improvement.

 

 

                                                                                                Revised 2007