1 CALL TO ORDER

Called to order at 7:02pm by Chairman Ms. Margaret Imber. Those Members present were Ms. Imber, Shirley Twitchell, Joan Bryant-Deschenes, R. Edward Morris, and Richard Lee. Mr. Thomas Perkins arrived at 7:10pm. Board Member Mark Morris was not present. Planner, John Maloney was present this evening. CEO, Roger Williams was also present this evening.

2 PUBLIC HEARING-MAINE RSA # 1 INC.-TELECOMMUNICATIONS FACILITY

Ms. Imber opened the Public Hearing at 7:03pm.

Mr. Robert Gashlin, a Telecommunications Consultant, is representing this project this evening on behalf of U.S. Cellular. Mr. Gashlin stated that presently there are 3 towers in the area of the town office: one located near the airport, one on Route 117 and one on Streaked Mountain. Presently there is no cell coverage in the area of the town office. This project is proposed to install a 199 foot tower on the Ronald and Ramona St. Pierre property located at 322 Snell Hill Road. The proposed road of approximately 2,116 feet will follow the Old Dow Farm Road, which is a discontinued town road. The lease will be for a 100 x 100 foot piece of property. A chain link fence with barbed wire will be installed and the tower will stand 199 feet tall and be of the lattice type, The FAA has indicated that there will not be a need for a light on top of the tower. There will be an equipment shelter which will have power and telephone service. It was indicated that the original proposal of a 30 foot right of way has been changed to a 60 foot right of way. There was a short discussion regarding the diameter of the drainage culverts. It was then stated that on September 10, 2011 a balloon test was performed. An orange balloon was flown at the height of 199 feet. Mr. Jaime Robinson, an abutter had concerns about an easement across his property and also asked if the entrance would be gated. Mr. Gashlin stated that there would be a culvert installed on this property and that the entrance would be gated with a metal gate. Mr. David McLaughlin had some concerns regarding the 60 foot right of way and the use of ATVs on this property. Mr. Gashlin stated that the gate to be installed would be 12 feet wide and it would not give anyone using ATV’s any more opportunities then they had now. Mrs. Margot Robinson, an abutter, stated that she was concerned about the dip in the corner of her property and what will it look like after construction as well as a negative effect on the property value. Mr. Gashlin stated that he would like to see conditions stating that U.S. Cellular agrees to ensure that they will not create any situation that is more detrimental then already exists. If any negative situation is created then U.S. Cellular must fix it.

Ms. Imber closed the Public hearing at 7:24pm.

3 OLD BUSINESS:

A MAINE RSA #1 INC.-TELECOMMUNICATIONS FACILITY SITE PLAN REVIEW

Mr. Robert Gashlin, a Telecommunications Consultant, is representing this project this evening on behalf of U.S. Cellular. Mr. Maloney stated that a site walk took place on September 10, 2011, those Board Members in attendance were Ms. Imber, Mr. Lee as well as Mr. Maloney. Mr. Maloney stated that the balloon test began at 6:00am. This balloon test was done in accordance with the Comprehensive Plan with regards to Scenic Views, primarily in the areas of Upper Street and Lower Street. Mr. Maloney stated that he could only see the balloon from Route 117 and he could not see it close. Mr. Maloney also stated that he had also used binoculars during this site plan review. Mr. Maloney then stated that he had hiked up to the site with Mr. Gashlin. Ms. Imber and Mr. Lee both stated that they could not see the balloon from either Upper Street or Lower Street. Mr. Gashlin then distributed photo simulations to the Board Members for their review. Mr. Maloney then proceeded to review the Application Completeness Checklist for Site Plan Review. Mr. Maloney stated that Items 9, 17, 22, 26, 33, 44 and 52 had been provided. Mr. Maloney suggested waiving Items 10, 13, 36, 37, 38 and 46. Mr. Maloney then reviewed some of the Standards associated with this project. Mr. Maloney began with Section 4.W.4, Specific Standards. Mr. Maloney stated that a letter regarding Item d. will need to be provided as well as Item p. being made a Condition of Approval. Items discussed in Section 5, Abandonment, will be made a Condition of Approval. Section 6, Security Bonds will also be made a Condition of Approval. It was then stated that the property owner will be happy to work with the Snowmobile Club. There was then some discussion regarding a Bond for the possible future removal of the tower by the town. It was determined that the Town Manager should research what the amount of this Bond should be. Mr. Lee then stated that he had concerns regarding the Robinson property and water pooling on this property. Mr. Maloney stated that he will add a Condition of Approval that the applicant will fix any problems should they occur. It was then stated that the new road would be a private road and that it would not be the responsibility of the town. Ms. Twitchell made a motion to waive Items 10, 13, 36, 37, 38 and 46. Mr. R. Edward Morris seconded the motion. The Board Members voted unanimously. Ms. Twitchell then addressed the Board Members, the audience and Mr. Gashlin and asked if anyone had any objections to her remaining at the Board table since she was an abutter. There were no objections. Ms. Twitchell made a motion to accept the Application Completeness Checklist for Site Plan Review as complete. Mr. R. Edward Morris seconded the motion. The Board Members voted unanimously to accept the Application Completeness Checklist for Site Plan Review as complete. Mr. Perkins asked if there would only be 12 antennas. Mr. Gashlin stated that the proposal was for 12 antennas on 2 different racks, but that there was space for 3 racks. Ms. Bryant-Deschenes then asked some questions regarding the Culvert Analysis and Phosphorous Report. Mr. Maloney then stated that one of his engineers at AVCOG did have some questions regarding these reports and that he would have this engineer conferee with Mr. Gashlin’s engineers. There was then some more discussion regarding the culverts and easements. It was then stated that Ms. Twitchell and Ms. Bryant-Deschenes will need to review the audio tapes from any missed meetings in order to be able to vote on this project. There was then another discussion regarding drainage issues and the need for a Condition of Approval regarding these issues. Ms. Wilcox then asked if Mr. Mark Morris who was not present this evening should review this meeting’s audio tape in order to vote on this project. The answer was, yes. It was then stated that drainage issues and bond issues need to be finalized at the next Planning Board meeting. Mr. Perkins then again addressed the possibility of additional antennas on this tower. Mr. Gashlin then stated that this project is only proposing for 12 antennas; however there is room for 4 racks, each holding 12 antennas. Mr. Perkins asked if there were more antennas would there also be more equipment shelters and generators. It was sated that the plan already shows 3 equipment shelters. After continued discussion it was agreed upon by all of the Board Members that they would like to see photos of a tower with 15 antennas and photos of a tower with 48 antennas.

Recess taken from 8:26pm until 8:28pm.

4 NEW BUSINESS:

NONE

5 CEO REPORT

No action required.

6 REVIEW OF THE MINUTES FROM AUGUST 10, 2011

Mr. Lee made a motion to accept the August 10, 2011 Minutes. Mr. R. Edward Morris seconded the motion. The Board Members voted 4 in favor and 2 abstentions to accept the August 10, 2011 Minutes. Ms. Twitchell and Mr. Bryant-Deschenes abstained from voting because they were not present at the August 10, 2011 Planning Board meeting

7 REVIEW OF PLANNER ESCROW

No action required.

8 OTHER ITEMS

A PLANNING BOARD PROCEDURES PRESENTATION

Ms. Imber made a motion to postpone the Planning Board Procedures Presentation until the October Planning Board meeting. Ms. Twitchell seconded the motion. Mr. Perkins amended the motion to state that the Planning Board procedures should be reviewed at the October Planning Board Workshop. The Planning Board Members voted unanimously to review the Planning Board Procedures Presentation at the October Planning Board Workshop.

9 ADJOURNMENT

Motion made by Mr. R. Edward Morris for adjournment, unanimously accepted. The meeting adjourned at 8:35pm.

Respectfully submitted by

Karen Wilcox

Recording Secretary