Chairman, Jeffrey
Timberlake called the meeting to order at 7:01pm.
Those Members present were Mr. Timberlake, Margaret Imber,
Shirley Twitchell, Ray Lavoie and Mark Morris.
R. Edward Morris arrived at 7:26pm.
Board Member
Mr. Timberlake opened the Public Hearing at 7:02pm.
Carol and Richard Vermette are representing this project this evening. Mr. Vermette stated that this proposed project is for an auto repair shop, general maintenance of cars and also to sell used cars. The location of this property is 2271 Auburn Road (aka Route 4) which is located between Wild Cat Enterprises and Road King.
Mr. Timberlake closed the Public Hearing at 7:04pm.
OF WAY
Mr. Maloney stated that the certified letters discussed at the last Planning Board meeting had been sent to all of the concerned parties. There is no one present this evening to voice any opinions or concerns with the proposed road maintenance agreement which was outlined in the certified letters. Mr. Maloney asked Mr. Carver to sign the original letter, which will be a document of record. Mr. Carver agreed to sign said letter. Ms. Twitchell made a motion to request that the CEO, Mr. Williams, issue a building permit to Mr. Carver. Mr. Lavoie seconded the motion. The Board Members voted unanimously.
B
ANDROSCOGGIN
RIVER BOAT ACCESS
Mr. Timberlake stated that he had nothing to report.
4
NEW BUSINESS:
A
C & R AUTO REPAIR/SITE REVIEW
Mr. Maloney stated that this proposed business is for auto repair and used car sales. Mr. Maloney stated that there is an existing building and garage on this property. Mr. Maloney reviewed the Application Completeness Checklist Site Plan Review and stated that Item 9 had been received. Mr. Maloney then suggested that Items 11, 12, part of 13 (width) and 14 be waived. Mr. Maloney then reviewed the items on pages 2 and 3 of the Application Completeness Checklist Site Plan Review that were either not applicable or none. Items 17, 18, 19, 22, 26, 27, 29, 30, 32, 38, 39, 42, 43, 44, 45, 47, 48, 49, 50 and 51 were found to be not applicable. Items 21, 25 and 33 were found to be none. Mr. Maloney then stated that Item 40, the entrance permit application, had been submitted to the MDOT. Mr. Maloney then suggested waiving item 46. Ms. Twitchell made a motion to waive Items 11, 12, part of 13 (width), 14 and 46. Mr. Lavoie seconded the motion. The Board Members voted unanimously. Ms. Twitchell made a motion to accept the Application Completeness Checklist Site Plan Review. Mr. Lavoie seconded the motion. The Board Members voted unanimously. There was then some discussion regarding 2 additional parking spaces. Mrs. Vermette explained to the Planning Board Members the layout of the parking spaces. There was then a lengthy discussion regarding a certified letter being sent to Paul Bernier, an abutter, which would have notified him of the Public Hearing for this project. The Vermette’s stated that they had not sent Mr. Bernier said letter. Mr. Williams suggested adding this requirement as a Condition of Approval. Ms. Imber suggested that the applicants send a certified letter to Mr. Bernier and try to resolve this issue at the Planning Board workshop. Neither of these suggestions was received well by the Planning Board Members. After some discussion it was agreed upon by all, that in accordance with the ordinance all abutters must be notified of a proposed project and when a Public Hearing would be held by certified mail. Mr. Williams suggested tabling this discussion until the next Planning Board meeting. Ms. Twitchell made a motion to table this item until the October 10, 2007 Planning Board meeting. Mr. Lavoie seconded the motion. The Board Members voted unanimously. Ms. Twitchell then stated that a certified letter needed to be sent to Mr. Bernier not only to protect the applicants but also to protect the town. It should be noted that Mr. Timberlake spoke to Mr. Bernier during the recess and Mr. Bernier stated that he did not receive any notices from either the town or the applicants. Mr. Bernier told Mr. Timberlake that he has issues with this project and that he would like to come before the Planning Board. Mr. Timberlake and the Board Members then agreed to hold a second Public Hearing on October 10, 2007. Mr. Timberlake stated that Mr. Bernier should be notified by a certified/registered letter.
B
ROUTE 4 BUSINESS PARK/SUBDIVISION AMENDMENT
Mr. Mike Gotto of Sebago Technics, Inc. is representing this project this evening. Mr. Gotto addressed the Planning Board and described the colored map, which reflected the “green space”. Mr. Gotto then explained that Lot 1 would house a convenience center and real estate office. Mr. Gotto then explained the access easement and the additional land for lot 1A for parking.
Recess taken from 7:44pm until 7:52pm.
There was then some discussion about drainage along Brody Way. Mr. Gotto stated that there were floor drains and a holding tank, and that each lot had its own septic system, a shared well and shared transformers, there is a 30-foot wide easement. Mr. Gotto then explained the access from and around lots 1A and 1B and also the access to the Greenwood property. Mr. Gotto then stated that there are 2 owners for You Land LLC. There was then some discussion regarding the fact that there was no green space on lot 2 which had been agreed upon on the Original approved plan. Mr. Williams stated that he would speak to Mr. Youland about the need for green space being installed on lot 2. Mr. Maloney stated that he had nothing formally prepared for this evening’s meeting regarding this requested amendment. This amendment would be for a new lot layout. Mr. Gotto agreed that the approval of this amendment could wait until the October Planning Board meeting.
C
LORI
MAYBURY-NON-COMMERICAL ANIMAL RAISING
Ms. Maybury stated that she needs a permit for a 12-foot by 20-foot shelter for 1 horse, which would be located on less then 5 acres. After some discussion Ms. Twitchell made a motion for Mr. Williams to issue an Animal Use Permit. Mr. Lavoie seconded the motion. The Board Members voted unanimously.
5
OTHER
BUSINESS:
It should be noted that the following was not on the agenda:
JASPER ACRES AMENDMENT
Mr. Bob Brann, owner of Jasper Acres addressed the Planning Board. Mr. Brann stated that he needed the Planning Board to look at the already approved Driveway Plan. Mr. Brann stated that some of the driveways would not be placed in the exact location according to the approved plan. The Planning Board then reviewed the Original Approved Plan. There was then a discussion regarding the building of these driveways. The Original Plan required that these driveways not be built directly across from each other. The Planning Board then reviewed the aerial map. Mr. Brann then showed the Planning Board what had already been built. The Planning Board then reviewed the Minutes from September 2005, with regards to lots 4, 6, 10 and 11. After reading the Minutes Mr. Timberlake referred to a statement made by Mr. Skonecki, a lot owner, who stated at the Public Hearing that he had an issue with the placements of the driveways. It appears that Mr. Skonecki will not be affected by this amendment. Mr. Timberlake stated that he felt the Condition on the approved Plan should be changed to allow the CEO to inspect and approve the driveways for lots 4, 6, 10 and 11. Mr. Timberlake stated that a new Plan will need to be submitted reflecting this new Condition and that the fee would need to be paid. Ms. Twitchell made the following motion:
Jasper Acres Amendment #1
Condition Number 6 on the amended plan shall read as follows: All driveways shall be installed as noted on the plan except for the driveways on lots 4, 6, 10 and 11 which may have an alternative location as approved by the CEO.
Mr. Lavoie seconded the motion. The Board Members voted unanimously. The Board Members agreed that Mr. Timberlake has their permission to sign the revised Plan.
A
PUD ORDINACE PROVISIONS
No discussion this evening.
B
SHORELAND ZONING AMENDMENTS
Mr. Maloney distributed documentation for Timber Harvesting. Mr. Maloney suggested that the Planing had the following 3 options regarding this item:
<![if !supportLists]>1. <![endif]>Keep the current Standards.
<![if !supportLists]>2. <![endif]>Adopt Statewide Standards with a joint administration.
<![if !supportLists]>3. <![endif]>Adopt Statewide Standards and let the State administrate these Standards.
Mr. Williams stated for the record that he felt that option 2 was the best suggestion.
C
FLOODPLAIN MANAGEMENT ORDINANCE
Mr. Maloney stated that the Floodplain Management Ordinance had not been updated since 1999. Mr. Timberlake suggested that the old ordinance should be reviewed, especially for insurance purposes. Mr. Maloney agreed to review this ordinance and report back to the Planning Board.
<![if
!supportLists]>6
<![endif]> REVIEW
OF MINUTES FROM AUGUST 8, 2007
Ms. Twitchell made a motion to accept the Minutes from the August 8, 2007 Planning Board meeting. Mr. Lavoie seconded the motion. The Board Members voted unanimously to accept the Minutes from August 8, 2007.
<![if
!supportLists]>7
<![endif]> PLANNER
ESCROW
Mr. Williams stated a balance was due to Sandy Bottom Estates of $1,555.50. Ms. Twitchell made a motion to refund $1,555.50 to Sandy Bottom Estates. Mr. Lavoie seconded the motion. The Board Members voted unanimously. Mr. Williams then stated that Dale Talbot only had $173.80 left in his road construction escrow account. The Board Members agreed that Mr. Talbot may have to be billed an additional amount.
<![if
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<![endif]> CEO
REPORT
No
action required.
9
ADJOURNMENT
Motion made by Ms. Twitchell for adjournment, unanimously accepted. The meeting adjourned at 8:50pm.
Respectfully submitted by
Karen Wilcox
Recording Secretary