BOARD OF SELECTMEN MEETING MINUTES
TUESDAY JANUARY 18 2011
RE-SCHEDULED TUESDAY JANUARY 25 2011
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE
FLAG: Chairman Angelo Terreri called the meeting to order at 7:00 pm
and the Pledge of Allegiance was said. Those present were Mr.
Lawrence House, Mr. Dennis Richardson, Mr. Richard Keene, Town
Manager Eva Leavitt and resident Charles Emerson. Selectman Jeffrey
Timberlake was absent.
2. ADJUSTMENTS TO THE AGENDA: Mrs. Leavitt request
numerous items be added the first being the appointment of a new
Registrar of Voters and the Board agreed to consider this as item 5A.
Other items for consideration included possible dates for the next
Tri- Town Selectmen gathering, a scheduling change for the MSAD 52
Budget Hearings, Legion Post 111 Annual Report and a vacation request
for the Town Manager. The Board will discuss all items other than the
Registrar of Voters with the Town Managers' Business.
3. FORECLOSED TAX LIEN CERTIFICATES: Mrs. Leavitt
noted several tax accounts that were in lien and have now foreclosed.
Those included: BURGESS will be in in
January to pay their balance, COMVEST: IRS Seized the property,
EDWARDS ROSE: IRS Seized the property, COOPER PACKING: in bankruptcy,
JABBUSCH P & K: In bankruptcy, LAVOIE CHAD & WENDY: No
contact has been made yet. NEZINSCOT RIVER PROPERTY: Continues to
make payments as arranged, O'NEIL PHILIP & BRENDA: Personal
issues currently taking place, Mrs. O'Neil is in touch with the Town
Manager on a weekly basis.
Expected to be in by January 28th, STRICKLAND
ANDREA: Anticipates payment once income tax refund has been received.
WALKER JESSE: no contact yet. Mrs. Leavitt noted for the Board that
an official letter was sent to each open account in the beginning of
January informing the property owners of the foreclosure. Mr.
Richardson suggested that another letter be sent to each outstanding
account and inform each that the Selectmen will consider further
action at their meeting scheduled for 2/7/2011. Discussion included
another suggestion that an envelope without any return address be
used. This was considered as a directive from the Board of Selectmen
as the Treasurer has taken all the required steps for the lien
process.
4. DISCUSSION - PAY RATE EMT - INTERMEDIATE: Mrs.
Leavitt noted that she and Rescue Chief Laurel Gagne have discussed a
possible pay rate for the EMT - intermediate level and are
recommending a .50/hour increase. Discussion that followed included
the note that a specified base hourly rate of pay for a basic EMT, an
intermediate EMT and a paramedic EMT needs to be established. For the
purposes of this rate advancement the .50/hour increase is to be
added to the current hourly rate of pay. Mr. Terreri made a motion to
approve .50/hour added to the current hourly rate for full time
intermediate EMT, Mr. Keene seconded the motion and the vote was
unanimous.
5. RECYCLING CHANGE: Mrs. Leavitt reported to the
Board that she met recently with a representative from Lewiston
Recycling Facility, representatives from the town of Greene and
Leeds, Adam Varney of Andy Valley and one attendant from Turner to
discuss the City of Lewiston's decision to go single stream recycling
effective July 1, 2011. The Board was interested in the difference in
the associated costs to switch to single stream from the current
method and Mrs. Leavitt explained that the current facility would
need to be re-designed to accommodate the change. Mr. Terreri and
Mrs. Leavitt explained that single stream would mean that the
recyclable materials no longer require sorting, all would be placed
in the same container, solid waste would continue to be separate as
would metal and demolition debris. No action to be taken at this
time, Mrs. Leavitt will keep the Board updated as information becomes
available.
5A. REGISTRAR OF VOTERS: Mrs. Leavitt noted for
the Board that it is required that a registrar be appointed in odd
years for a two year term and she expressed her request to appoint
Rebecca Allaire as the new registrar for the next two years. Mrs.
Leavitt noted that there are many items that arrive with time frames
attached for the voting process and it's important to have someone
who is full time to review materials as they arrive. Mr. Terreri made
a motion to appoint Rebecca Allaire as the Registrar of Voters, Mr.
Keene seconded the motion and the vote was unanimous.
6. CONSIDERATION OF ANY OLD BUSINESS: 6-1 BUDGET
PROPOSAL WAGES & BENEFITS: There was some discussion regarding
how the budget is presented and changes were recommended for
implementation. 6-2 UPDATE AUDITOR HIRING: Mrs. Leavitt noted to the
Board that her research did support Mr. Terreri's statement regarding who should sign
the letter of engagement for the annual audit and, it is the Board of
Selectmen. Mr. Keene then made a motion to use Smith & Associates
CPA of Falmouth as the Auditors for the Town, Mr. Richardson seconded
the motion and the vote was 3 in favor, Terreri, Richardson and
Keene, and one opposed, House. The motion passed. 6-3 BQMC RENTAL
CONTRACT: As requested the BQMC Board of Directors met, reviewed the
facility rules and Mrs. Leavitt provided their suggestions to the
Board. Item 6: TRASH: A key for the dumpster will be supplied and
secured. Item 13: All tables and chairs may remain set up &
inventoried before Building Manager returns deposit. The Board of
Directors will review the current fee schedule and provide the Board
of Selectmen with those recommendations in May. The additional
wording as requested by the Board of Selectmen was deemed acceptable.
6-4 HIGHWAY EQUIPMENT RESERVE: Mrs. Leavitt provided any update
regarding the Highway Departments' search for a new truck by
initially noting there was nothing meeting the specifications as
outlined available in the Turner area. The search was extended to
7. TOWN MANAGERS' BUSINESS: 7-1 NORTRAX REPAIR
PROPOSAL JD EXCAVATOR: Mr. Keene questioned the Nortrax
Repair quote and questioned if some of the work could be done by
Public Works, Mrs. Leavitt noted that the essential aspects of the
repair will be more than $2,500 and she noted the parts will be John
Deere parts and she will seek 2 other quotes as mandated by the
purchasing policy. 7-2 FUEL BID: Informational only for the Board
that the bids haven't been done yet and the current price is between $2.89 - $3.09. Mrs. Leavitt requested
guidance for proceeding for next year and noted that other local
businesses can't compete with
8. PART 1 CONSENT AGENDA - SELECTMEN: The minutes
from 1/3/2011 were deemed to be in order. Mr. Keene reviewed the
disbursement warrants and recommended their approval. Ms. Philipon
presented 3 Veterans' Exemption Requests for David Violette,
Robert Allen Jr and Raynaldo W
8. PART 2 - CONSENT AGENDA - ASSESSORS: No
abatements or supplements to consider.
9. ADJOURNMENT: The Board adjourned by mutual
consent at 9:10 pm
Respectfully submitted:
Sandra L Philipon
Assessing/Office Assistant