MONDAY OCTOBER 5, 2009

 

BOARD OF SELECTMEN MEETING MINUTES

 

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chairman Angelo Terreri called the meeting to order at 7:00 pm and the Pledge of Allegiance was said. Those present were Mr. Dennis Richardson, Mr. Richard Keene, Mr. Jeffrey Timberlake and Town Manager Eva Leavitt, and some residents with interest. Selectman Kurt Youland was absent.

 

2. ADJUSTMENTS TO THE AGENDA: None needed

 

3. APPOINTMENT OF BOARD OF DIRECTORS GAR HALL/COMMUNITY HOUSE: Mrs. Leavitt acknowledged receipt of two applications for the Board of Directors for the GAR Hall & Community House, one from Mr. Lawrence House and one from Patricia Libby. It was indicated that Ira Goodwin and Harris Bradeen might also be interested. Mrs. Leavitt explained how the length of the terms would be initially with one a 3 - year term, one a 2 - year term and one a 1 - year term. The Board of Selectmen determined that the members appointed would be able to choose which term they wish to be appointed to. Mr. Timberlake made a motion to appoint Mr. Lawrence House and Mrs. Patricia Libby to the Board of Directors for the GAR Hall/Community House, Mr. Keene seconded the motion and the vote was unanimous.

 

4. APPOINTMENT TO BQMC BOARD OF DIRECTORS: Mrs. Leavitt presented an application from resident Paul Giroux for consideration to the BQMC Board of Directors and noted Mr. Giroux has done several housekeeping repairs to the building at no cost to the Town and would like to serve on the Board. Mr. Timberlake made a motion to appoint Paul Giroux to the BQMC Board of Directors, Mr. Keene seconded the motion, and the vote was unanimous.

 

5. DISCUSSION SAFETY & SANITATION - BQMC: The Board conducted an on-site review of the property prior to this meeting and now have a modest list of needs. In the Fire Station portion, it was noted there is an area where oil is stored that needs attention. The Food Bank area was in good order. BQMC Hall: There was some discussion regarding the light fixtures and the possibility of replacing them in the future with more energy efficient fixtures. Fireman & Resident Leo Gagnon was present and noted that the staging in the building that people use for decorating purposes needs some attention. Mr. Timberlake offered to have his workers fix it if can be brought to Northland Holder, which will be arranged in the near future. Mr. Terreri suggested that day lightbulbs be used in place of the florescent bulbs currently being used as they give better light. Discussion then focused on the chairs in the hall and it was noted that many of them are broken. The hall can hold up to 300 people and it was noted that there could be as many as 4 - 6 dozen chairs that need to be replaced. Mrs. Leavitt inquired if they could be purchased with money from the building reserve account; however, it was the opinion of the Board that replacement of chairs is a building maintenance issue.

 

Mr. Timberlake noted he would check on prices through his vendor and Ms. Philipon will check the vendor she uses to compare. Mr. Timberlake is of the opinion his cost is between $10 & $15 each. Mr. Richardson suggested that 3 dozen be replaced at this time with consideration given during the budget process to begin replacing the remaining chairs.

 

Mr. Richardson made a motion to authorize up to $800 from contingency to purchase as many chairs as possible at this time, Mr. Keene seconded the motion and the vote was unanimous with a note to remove the broken chairs as soon as possible. Other discussion on the condition of the building brought knowledge of a few tiles that need to be replaced and that the dumpster will be locked with only tenants & frequent users having access to the key. Additional discussion included noting the many items left behind by various groups over the years that should be disposed of in one way or another. Mrs. Leavitt was encouraged to determine ownership of various items first, and it was suggested that a tag sale could be held to dispose of the items once ownership has been determined. The next building to be reviewed by the Board will be the GAR Hall and the Community House on October 19th, prior to the Board of Selectmen's meeting.

 

6. TOWN MANAGER'S BUSINESS: 1. Q & A WEEKLY MEMO: Mr. Terreri inquired about the rate per thousand for additional coverage on the contents at the Leavitt Institute Building Museum, and Mrs. Leavitt noted she was quoted .20/thousand, and after discussion with the Curator Mrs. Ricker, it was determined to increase the coverage to $250,000. Discussion at the Board level regarding the value of some of the items resulted in a motion from Mr. Timberlake to increase the coverage to $500,000 for the contents, Mr. Richardson seconded the motion, and the vote was unanimous. Mr. Richardson questioned a noted made regarding the addition of hydraulics to the truck recent purchased for Public Works and Mrs. Leavitt noted it was a rough estimate only and will be discussed at the Road Committee level and then brought to the Board of Selectmen. Mr. Terreri asked if the Town is under contract with Mr. Grant who provides technical support for the computers in the office and Mrs. Leavitt noted no, Mr. Grant comes to service the PC's when called and bills by the hour. 6-2 SCHEDULE POLICY REVIEW WORKSHOP: Mr. Terreri polled the Board members to determine a good evening for their policy review workshops and, noting no real conflicts, suggested Monday November 9th to being their review process, first policy being the Personnel Policy the workshop session will begin at 6:30 pm. 6-3 FINANCE REPORTS PERIOD ENDING 9/30/2009: Mrs. Leavitt read a prepared summary of the financials through September, and during this review Mr. Keene commented on the reduced staff at the Transfer Station and noted his observations reflect that it appears to be difficult to do the job (s) properly with only two attendants on Saturdays with the layout of the facility. Mrs. Leavitt noted that the reduced staff has been several months now and she hasn't received any complaints on the service received. Mr. Keene noted that the reduced staff makes it difficult for the two attendants to adequately insure proper disposal at each of the locations within the facility. 6-4 LETTER OF REQUEST FOR CORRECTION: The Board acknowledged receipt of a letter from Paul Bernard who requested some corrections be made to minutes from a previous meeting, which the Board acknowledged, however, it was noted that requests for corrections should come from those who attended the meeting if they feel comments were miss represented. No action. 6-5 BQMC BUILDING RESERVE: C Mrs. Leavitt requested release of up to $1,000 from the BQMC Building Reserve Account to complete the necessary repairs in the utility room. Mr. Richardson made a motion to release up to $1,000 for completion of the repairs to the utility room at BQMC, Mr. Keene seconded the motion. Discussion included a question as to whether a bid would be required for the work; however, Mrs. Leavitt noted the policy does require bids unless the price exceeds $5,000. The vote was unanimous. 6-6 ROSSIGNOL PROPERTY - TURNER CENTER ROAD: Mrs. Leavitt informed the Board that Mrs. Lynette Rossignol has offered to give the property located just to the east of the Town Office with the small workshop to the Town, if the will Town absorb any legal fees that may be necessary to execute the transfer.

 

 

Discussion included noting that this building is one of the obsolete buildings the Town has discussed for several years and would not require a vote at town meeting to move forward. Mr. Timberlake made a motion to expend the necessary money from the obsolete building fund to transfer ownership of the property to the Town, Mr. Richardson seconded the motion, and the vote was unanimous.

 

7. CONSIDERATION OF ANY OLD BUSINESS: 7-1. BY-LAWS GAR HALL/COMMUNITY HOUSE: Mrs. Leavitt noted the only action needed is to sign the by-laws as they were approved at the previous meeting for the GAR Hall/Community House. 7-2 INSURANCE FOR MUSEUM: previously addressed. Mr. Timberlake brought up the Fish Street project noting that the Road Committee established a deadline of 10/15 to being work and the Board won't meet again before that deadline. No word has been received from FEMA regarding the grant applied for and Mrs. Leavitt noted that no work could begin until the Town hears from FEMA. Discussion included acknowledging the fact that two travel lanes are necessary for winter travel and Mr. Terreri asked if the Town might be able to get a waiver to begin the project, which Mrs. Leavitt will inquire about.

 

8. CONSENT AGENDA: The minutes from 9/21/2009 were deemed to be in order. Mr. Keene reviewed the disbursement warrants and questioned money paid to AVCOG regarding the Hannaford Project, which Mrs. Leavitt explained. Mr. Keene also questioned the rental fee paid to Rent - It and asked if the equipment was a roller, which Mrs. Leavitt indicated was to her knowledge. Mr. Keene recommended approval of the disbursement warrant. There were no Veteran's Exemptions to consider. Ms. Philipon presented 2 Personal Property Abatement requests from the Tax Collector for Candice Langlois for Movie Town, which the Tax Collector has deemed un collectible: $76.24 for the 2006/2007 year and $75.69 for the 2007/2008 year. Also presented was a request for abatement from Somerset Capital for $10.72 for personal property not in Turner 4/1/2009, and Bank of America for $53.60 for personal property not in Turner 4/1/2009. Mr. Keene made a motion to approve the consent agenda as presented, Mr. Timberlake seconded the motion, and the vote was unanimous.

 

9. EXECUTIVE SESSION: 1 M. R. S. A. SS 405 (6) (A): Mr. Timberlake made a motion to enter executive session at 8:25 pm citing the previous title, Mr. Keene seconded the motion, and the vote was unanimous. Mr. Timberlake made a motion to come out of executive session at 8:31 pm, Mr. Keene seconded the motion, and the vote was unanimous, no action taken. Mr. Richardson made a motion to re-enter executive session Title 1 M. R. S. A. ss 405 (6) (A) at 8:32 pm, Mr. Keene seconded the motion and the vote was unanimous. Mr. Richardson made a motion to come out of executive session at 8:50 pm, Mr. Timberlake seconded the motion and the vote was unanimous. No action taken.

 

10. ADJOURNMENT: The Board adjourned by mutual consent at 8:52 pm.

Respectfully submitted:

Sandra L Philipon

Assessing/Office Assistant