MONDAY NOVEMBER 2, 2009

 

BOARD OF SELECTMEN MEETING  

MINUTES 7:00 PM

 

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chairman Angelo Terreri called the meeting to order at 7:00 pm and the Pledge of Allegiance was said let by Cub Scout Pack 187. Those present were Mr. Dennis Richardson, Mr. Kurt Youland, Mr. Richard Keene, Mr. Jeffrey Timberlake, Town Manager Eva Leavitt, six members of Pack 187 with their Den Mothers and other residents with interest.

 

2. ADJUSTMENTS TO THE AGENDA: Mrs. Leavitt noted that she received the deed for the Rossignol property and the Board agreed to discuss it with the Town Managers' Business as item (9).

 

3. PUBLIC HEARING - LIQUOR LICENSE TIMMY TURNER'S: Mrs. Leavitt explained for those present that Timmy Turners' has been sold to a new owner; which requires that a Public Hearing be conducted for consideration of a liquor license. Mr. Terreri opened the Public Hearing at 7:02 pm and Mr. Timberlake abstained from any discussion due to the fact that the space is lease from Northland Holder. New owner Ronald Harrington was present for questions, if any. Mr. Keene inquired if any complaints have been received since the initial license was issued, Mrs. Leavitt noted no complaints. Noting no other discussion Mr. Keene made a motion to close the meeting at 7:06 pm, Mr. Richardson seconded the motion and the vote was unanimous. Mr. Youland made a motion to approve the liquor license application as presented, Mr. Keene seconded the motion and the vote was unanimous by the voting members, Mr. Timberlake abstained.

 

4. BAND STAND - DISCUSSION: Mr. James Talbot was present to lead the discussion regarding the possible construction of a Band Stand on property owned by MSAD 52 near the Leavitt Institute Building; which is owned by the Town. It was noted that the Leavitt Institute Building Committee met on November 1st and discussed the Band Stand, and does endorse the project. The MSAD 52 Board of Directors suggested three conditions for the band stand project, Town of Turner provides: 1) Maintenance of the structure, 2) Insure the structure and 3) pay the electricity bill. It was noted that the MSAD 52 Board of Directors will meet on Wednesday November 4th and are in need of a written endorsement for the project. MSAD 52 Board member Harris Bradeen was present and noted the Board of Directors voted unanimously to support the project, but doesn’t desire to own the structure. There was some discussion regarding the proposed size of the structure and what types of material might be used for the structure, as well as possible alternatives for providing electricity to the structure. Mr. Talbot indicated that the Leavitt Institute Board of Directors desire is for the band stand to have it's own meter for monitoring of the electricity, however, the Board of Selectmen's discussion revealed that it would be cheaper in the long run to "tie" into an existing meter noting that Central Maine Power will charge a monthly fee just for the meter.

Mr. Richardson made a motion to authorize the Town Manager to draft a letter to MSAD 52 Board of Directors endorsing the bandstand project and review with the Chairman before signing; Mr. Keene seconded the motion. Mr. Youland suggested that perhaps a use agreement for the land be considered, as the District owns the land and members of the Board of Directors will change over time. Mr. Timberlake suggested that a use agreement be drafted for placement and use of the bandstand that both parties be comfortable with. Mr. Richardson inquired when construction might start, which was noted to be in the spring. Mr. Richardson then suggested that the two Board of Directors for MSAD 52 and the Board of Selectmen get together to work on a mutual agreement. Mr. Talbot suggested that reserving use of the bandstand be done through the Town as the scheduling for the Community Room is done. Following discussion, Mr. Terreri called for a vote on Mr. Richardson's motion; which was unanimous.

 

5. DISCUSSION VILLAGE STATION SAFETY & SANITATION: The Board conducted an on-site review of the Village Fire/Rescue Barn prior to the meting and noted no major issues, however, there were some minor notes made as follows:

 

1) Floor in the conference room needs to be re-done; which should be coordinated through the Rescue Chief Laurel Gagne

 

2) Bathroom ceiling tiles need attention

 

3) Brush at the back of the building was deemed to be a hazard and needs to be removed.

 

Mr. Youland suggested the crew use a weed whacker outside to eliminate some of the over grown brush. There was some discussion regarding some necessary electrical work; which Mr. Arsenault noted Retired Fire fighter Leo Gagnon did a lot of. The outside entrance doors need to be clean, painted, and have the handles tightened. Mr. Youland suggested that a thank-you note be sent to W D Matthews for the use of the lift used during the interior painting project. No other items discussed at this time.

 

6. TOWN MANAGER'S BUSINESS: 6-1 Q & A MEMO: Mr. Youland noted the work has begun on Fish Street and also noted the need to get a base layer of paving before frost. Mrs. Leavitt noted the guardrails have been placed and the Highway Crew is waiting for Central Maine Power to move poles. Also noted was the fact the catch basin has been placed. Mr. Youland noted he would like to see some estimates on replacement toilet system for the GAR Hall. Mrs. Leavitt noted Jared Murray from Murray Oil is of the opinion the existing gas fired unit simply needs maintenance. 6-2 COMPREHENSIVE EMERGENCY OPERATION PLAN UPDATE: Mrs. Leavitt noted a complete draft is expected soon, and once Androscoggin Emergency Management has a complete copy, one will be provided to Turner. 6-3 PLASMA CUTTER: Mrs. Leavitt noted the Highway Department has asked for release of up to $3,000 from the equipment reserve account to purchase a plasma cutter and reference was given to the three quotes received for a plasma cutter. Mr. Timberlake suggested a quote be requested from Lewiston Welding Supply Company noting one was obtained from Maine Oxy in Auburn, and the two companies are local and can service such a unit, if necessary.

 

Mr. Richardson inquired why it was needed and Mr. Timberlake explained that a plasma cutter could cut odd types of metal. Mr. Youland noted it would assist with repairs to the buckets and allows a more refined cut to be done.

 

Mr. Youland made a motion to allow up to $3,000 from the equipment reserve account to purchase a plasma cutter, Mr. Timberlake seconded the motion and Mr. Keene suggested that Highway Foreman Charles Poland be aloud to choose which unit he prefers and the vote was unanimous. 6-4 AIR PAC PURCHASE: Mrs. Leavitt referenced the written request from Fire Chief Michael Arsenault to purchase used air packs. Mr. Timberlake noted that National Fire Protection Association (NFPA) is changing to larger bottles and will push for different packs by the year 2012. Mr. Youland made a motion to allow the Fire Department to use $2,000 from equipment reserve to purchase 8 used air pack bottles w/a copy of the letter from Chief Arsenault on file, Mr. Richardson seconded the motion, and the vote was unanimous. 6-5 2010/2011 BUDGET PREPARATION: Mrs. Leavitt asked for direction from the Board of Selectmen for proposed reserve account action for the coming budget. The Board of selectmen requested that the Manager put a packet together that reflects current status, then ask each department for their requests. 6-6 TOWN HOUSE PLAN: Mrs. Leavitt noted that she previously had a small committee in place for the restoration of the Old Town House; however, tight economic times have caused some who had previously volunteered to withdraw those services. Also noted was the need to have a procedural plan in place before any grant applications are done. Mr. Youland noted that the foundation and window cills need to be done first. Mr. Timberlake noted that if the roof isn't done and done correctly, the rest wouldn't matter.

 

Mr. Youland noted that a previous inspection of the building established a need to repair or replace the trusses; which should be done following work on the foundation. Mrs. Leavitt stressed the importance of preserving the integrity of the building being as it's on the National Register of Historic Buildings. Mr. Timberlake suggested that a committee get together to review, make recommendations and prepare a request for proposals to design a scope of work to restore the building and obtain some idea of the overall costs. The information obtained can be used during the budget process and proceed from there. 6-7 MAINTENANCE MSAD 52 BUSSES: Mrs. Leavitt noted that Dave Fontaine from MSAD 52 Bus Garage approached the Town regarding the possibility of sub-contracting maintenance for 27 buses, as the school is looking to build a new bus garage. Mrs. Leavitt noted that the town highway department is presently under-staffed and couldn't handle the additional workload. The Board of Selectmen were mutually opposed to the idea. No action. 6-8 CONTRACTS: Mrs. Leavitt noted that the Board requested that contracts for the Town Manager and the Highway Department Union Contract be considered more in conjunction with the Budget process. Mrs. Leavitt inquired if the Board of Selectmen desired to have the same negotiating team for the Union Contract; which was Mr. Terreri and Mrs. Leavitt. The Board will conduct an executive session at the next regular meeting to discuss the Town Manager's Proposed Contract. 6-9 DEED ROSSIGNOL PROPERTY: Mrs. Leavitt noted that the contents in the building have been reviewed and the Rossignol family would like some time to remove some of the items before the building is moved. The deed has been drafted by Skelton, Taintor & Abbott and is ready to be executed. Mrs. Leavitt noted there has been some interest noted in the building by a couple of people, one being Gregg Varney of Nezinscot Farm who expressed an interest in moving it to the farms and setting it up as a black smith shop; which was one of the uses of the building.

 

Mrs. Leavitt asked for some direction from the Board for the removal of the building, and it was suggested that it be advertised in a creative manner. Mr. Youland made a motion to request proposals for the removal and/or relocation of the building before Christmas, Mr. Keene seconded the motion and the vote was unanimous.

 

7. CONSIDERATION OF ANY OLD BUSINESS: TURNER MUSEUM & HISTORICAL ASSOCIATION: Mrs. Leavitt noted the Leavitt Institute Board of Directors has not yet finalized a use agreement with the Museum & Historical Association.

 

8. CONSENT AGENDA: The minutes from October 19, 2009 were deemed to be in order. Mr. Keene reviewed the disbursement warrants in place of Mr. Terreri. Mr. Keene had some questions regarding the medical supplies from Bound Tree; which Mrs. Leavitt explained were for the Rescue units and they are a premium supplier for medical supplies. Mr. Keene also questioned the cutting edges purchased and Mrs. Leavitt noted that Highway Foreman Charles Poland used the bid results from AVCOG to negotiate a lower price. Mr. Keene suggested written reports for future repairs done at the Leavitt Institute Building as he thought the repair bills were high, however, he recommended the approval of the disbursement warrant. Mr. Timberlake will review for November 16, 2009. There were no abatements or supplements to consider and there were no Veteran's Exemptions. Mr. Timberlake made a motion to approve the consent agenda as presented, Mr. Richardson seconded the motion, and the vote was unanimous.

 

9. EXECUTIVE SESSION: None needed

 

10. ADJOURNMENT: The Board adjourned by mutual consent at 9:00 pm

 

Respectfully submitted:

 

Sandra L Philipon

 

Assessing/Office Assistant