TOWN OF TURNER BOARD OF SELECTMEN MEETING
MINUTES 11/21/2011
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chairman
Angelo Terreri called the meeting to order at 6:30 pm and the Pledge
of Allegiance was said. Those present were Mr. Dennis Richardson, Mr.
Lawrence House, Mr. Kurt Youland, Mr. Ralph Caldwell, and Town
Manager Eva Leavitt. Maine DOT representatives
Norman Haggan and Rick Jeselskis. Adam Varney of Andy Valley
Refuse, Transfer Station Attendants Phil Mason and Don Fish.
2. ADJUSTMENTS TO THE AGENDA: Mrs. Leavitt noted
the need to sign another letter regarding Mr. Henry Poisson’s
Veteran’s status due to a required change in which the letter is
addressed. The Board agreed to sign the new letter. Mrs. Leavitt
informed the Board that County Representatives
and others will be at the Town Office November 28th at
9:00 am. Also was a request to consider a proposal from Androscoggin
Bank to become the vendor for credit card purchases in the Town
Office. The Board agreed to add this as Item 6-3 with the Town
Manager’s Business.
3. MAINE DOT REPRESENTATIVES - WINTER ROADS/NORMAN HAGGAN &
RICK JESELSKIS: Mrs. Leavitt noted that based on discussion
at the previous Selectmen’s meeting, she invited Mr. Haggan
and Mr. Jeselskis to the meeting to provide
a better understanding of maintenance issues on State Aid Roads. Mr.
Caldwell began by describing how the North
Parish Road is crowned and the difficulty
the Town has plowing, and noted a particular area of North Parish Road that has
frequent accidents. Mr. Haggan noted that
to properly fix the road would be a Capitol Improvement. Mr. Haggan
further noted that the North
Parish Road is considered a “minor
collector” road. The Board also expressed concern regarding
Upper Street; which Mr. Haggan also indicated is classified as a
“minor collector” road and he explained that funding for a
State Aid Road within a rural community would be 2/3 cost to the
State and 1/3 cost to the Town. Mrs. Leavitt inquired about the
process for requesting aid for repairs and Mr. Haggan provided Mrs. Leavitt with Mr. Mark Hume
as a contact person at Maine DOT. MR. Haggan
further explained that partnership with the State for road repairs
would be a 50/50 split for costs.
Further discussion regarding road repairs revealed that Maine
DOT had reduced their workforce by 10%, which reduces the
availability in general. Other discussion included a note from Maine
DOT that both Upper Street and North Parish Road can be
looked at for possible minor fixes this year. Mr. Youland inquired
about the cost per mile to do a road and it was noted that Route 117
was approximately $800,000/mile. The Board thanked Mr. Haggan
and Mr. Jeselskis for their time.
4. BARGAINING UNIT - NEGOTIATING TEAM: Mrs.
Leavitt noted that Shop Steward Ken Harrington has indicated that
Public Works is ready to begin negotiating a new contract. It was
further noted that Mr. Terreri and Mr. Youland were previously named
to the negotiating team and Mrs. Leavitt will take notes.
5. CONSIDERATION OF ANY OLD BUSINESS: 5-1 MID MAINE WASTE CONTRACT:
Mrs. Leavitt referenced the material she provided for comparison
purposes for rates as proposed in each of the 3 options with MMWAC
and other vendors. Andy Valley Refuse drive Adam Varney was present
to discuss alternate methods of disposal. Mr. Youland inquired about
how many ton of solid waste are taken and Mrs. Leavitt indicated
approximately 200,000 lbs, which would be approximately 100 ton. Mrs.
Leavitt noted that Almighty Waste has offered to take our materials
at no cost to the town and also give us approximately $100/month
rebate on the recyclable products that bring revenue. It was noted
that each of the three options offered by MMWAC have built in cost
escalators, and, although each has a cap, the Board was not
comfortable with any of the contract possibilities offered. Mr.
Varney suggested that if Turner were to hold off signing a new
contract with MMWAC, the price would probably come down a bit. It was
noted the current contract is good through December 2011. Review of
the alternate possibilities resulted in a motion by Mr. Youland to
have Andy Valley
haul our material to ECO Maine for $200/haul beginning January 2012.
Mr. Caldwell seconded the motion and the vote was unanimous. This
discussion combined item 5-3 REVIEW OF OTHER RECYCLING OPTIONS.
5-4 TRANSFER/RECYCLING ROOF PROJECT: Mrs. Leavitt referenced the
3 quotes she received for the roof project at the Transfer Station
and noted only one contractor was present, Mr. Kelvin Youland of KY
Construction. Quotes received were: Browns Construction for $9,600,
KY Construction for $12,125 with an option for steel columns which
would add $4,850 and a note to add $685 if sauna tubes are preferred.
Tim Brooks of Buckfield estimated $25,500. Mr. Caldwell questioned
the design and it was noted that the specs were put out for each
contractor to provide a design. Mr. Kurt Youland participated in
discussion, but abstained from the vote. Mr. Richardson made a motion
to award the contract for the roof at the Transfer/Recycling facility
to KY Construction for $12,125 with the additional $685.00 for sauna
tubes if necessary. Mr. House seconded the motion and the vote was 4
in favor Richardson,
Caldwell, House and Terreri and one abstained, Youland. The motion
passed. Once awarded Mr. Kelvin Youland verified with Mrs. Leavitt
that the Town will prep the site. 5-5 MAP OF BOUNDARY: Mrs.
Leavitt noted this item was placed on the agenda at the
Selectmen’s request, however, the updated maps have not yet
arrived which caused the Board to table discussion until their next
meeting.
6. TOWN MANAGERS’ BUSINESS: 6-1 Q & A MEMO: None.
6-2 CONANT RD:
It was noted that the necessary repair work was done for $4,675.
It was noted that Mid Maine Prep Services did the work,
however, RC & Sons were contacted also. Mr. Youland noted that
the work could have been done slightly better,
however, what has been done is a big improvement to what was there.
6-3 ANDROSCOGGIN BANK: Mrs. Leavitt referenced a
contract as provided by Androscoggin Bank for their AndroPay
program, which are payments made with a debit or
credit card or through an online ACH for tax payments. Mrs. Leavitt
noted that the current contract with Point N Pay expires at the
end of November and, the Town has already notified Point N Pay
that we will no longer be using them as our Vendor for the Credit
Card transactions, however we will be a couple of weeks without being
able to take credit/debit card payments. Mrs. Leavitt referenced one
paragraph regarding termination of services that will be removed and
noted that Androscoggin has two fee
possibilities, one is 2.45% of the total transaction which is less
than Point N Pay and the other is through the ACH payment method
which will only charge $1.00 for the transaction. This will allow our
residents to make tax payments directly from home. The Board agreed
to consider the change in Vendors when the contract to be signed is
written, as it will be. No action at this time.
7. CONSENT AGENDA: The minutes from 11/07/2011
were deemed to be in order. Mr. Terreri reviewed the disbursement
warrants and recommended their approval. Mr. Youland will review for
12/5/2011.There were no Veteran’s Exemptions, abatements or
supplements to be considered. Mr. Richardson made a motion to approve
the consent agenda as presented, Mr. House seconded the motion and
the vote was unanimous. Mr. Terreri reminded the Board members of the
Christmas Tree Lighting Ceremony for 12/5/2011 at 6:00 pm with the
Selectmen’s meeting beginning at 7:00 pm. Mrs. Leavitt reminded
the Board of their change in date for some of the Budget Review
Workshop from 11/28 to 12/1, however, further discussion resulted in
the next workshop date being 12/12/2011 to allow for a full Board to
be present.
8. EXECUTIVE SESSION M. R. S. A. 1 405(6)(D)
- LABOR NEGOTIATIONS: Mr. Terreri made a motion
to enter Executive Session at 8:00 pm, Mr. Richardson seconded the
motion and the vote was unanimous. Mr. Richardson made a motion to
come out of executive session at 8:23 pm, Mr. House seconded the
motion and the vote was unanimous. No action taken.
9. ADJOURNMENT: The Board adjourned by
mutual consent at 8:24 pm.
Respectfully submitted:Sandra L Philipon
Assessing/Office Assistant