MONDAY NOVEMBER 7, 2011

BOARD OF SELECTMEN MEETING MINUTES

6:30 PM

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chairman Angelo Terreri called the meeting to order at 6:30 pm and the Pledge of Allegiance was said. Those present were Mr. Dennis Richardson, Mr. Lawrence House, Mr. Ralph Caldwell, Town Manager Eva Leavitt, Representative Jeffrey Timberlake, Fire Chief Michael Arsenault, Assn’t Fire Chief Ross Gagne, Fire Fighter Bob Kalinowski and report Tom Standard. Mr. Youland arrived at 7:05 pm.

2. ADJUSTMENTS TO THE AGENDA: Mr. Caldwell requested a discussion regarding Fireworks and the Board agreed to add this as item 6A. Mr. Richardson requested a discussion regarding the Selectmen’s Policy on Commercial material at the Transfer Station The Board agreed to add this as Item 6B. Mrs. Leavitt requested an item be added regarding the Fire/Rescue Trailer; which the Board agreed to add as Item 2A. Mr. Timberlake requested an item be added to allow him to provide updated information on the County E911 issue. The Board agreed to add this as item 4A. Mr. House requested an item be added to allow him to share information obtained at a recent workshop hosted by AVCOG. The Board agreed to add this as item 4B.

2A. FIRE/RESCUE TRAILER: Chief Mike Arsenault began the discussion regarding a trailer for the Polaris ATV recently purchased by Fire/Rescue. It was noted that initially a quote was received from only one source located here in Turner. Mr. Arsenault noted that it is the desire of both groups to have a trailer that can haul both the ATV and the toboggan. Mr. Arsenault noted that both the ATV Club and the Snowmobile Club have each donated $500 towards the purchase of a trailer. The department has looked at a smaller trailer that is made of steel and Mr. Caldwell suggested that the steel trailer would rust out quickly. The departments are now requesting permission to purchase the trailer initially offered by Scott’s Recreation here in Turner. The cost of that one is $2,500. Mr. Caldwell inquired what the trailer would be rated for regarding weight. Although the Department had a copy of the specifications, close review of those did not provide a weight rating. Mr. Timberlake suggested however based on the size of the trailer that it should be rated for around 4,000 lbs. This should be enough to handle the ATV and the toboggan together. There was a question regarding the purchase of the trailer and it was noted that this would be a combined purchase between Fire and Rescue. Using the $1,000 donated from the Snowmobile Club and the ATV Club, each department would need to expend $750. Mr. House then made a motion to allow the Fire Department and Rescue Department to jointly purchase the 14’ aluminum trailer from Scott’s with ½ of the cost coming from the reserve accounts in each department along with the donations made. Mr. Richardson seconded the motion and the vote was unanimous.

3. TRANSFER/RECYCLING ROOF PROJECT: Mrs. Leavitt requested that this item be tabled until the 11/21 meeting to allow two of the contractors to provide a quote.

4. SET DATE FOR TRI-TOWN SELECTMEN GATHERING: Mrs. Leavitt looked ahead and suggested 12/15/2011, which is a Thursday and Thursdays, have been working well. The evening begins at 6:00 pm and Turner is hosting this meeting. Mrs. Leavitt also inquired about possible topics for the agenda which were noted to be School Representative (s), the Sheriff, the group working on combined purchases for Turner, Leeds & Greene may have something to report.

4A. UPDATE ON COUNTY E911: Mr. Timberlake noted that the E911 Dispatch center still hasn’t been resolved. The Town of Lisbon is being looked at closely as a possibility. Noted that the cost to upgrade either the existing Sheriff’s area in the county building or to upgrade Lisbon’s facility is approximately $325,000 and that some money is currently set aside. Mr. Timberlake noted that the increased use of cell phones verses landlines has presented a separate set of issues. Currently, all cell phone generated E911 calls are routed through Gray to wherever they belong. It’s estimated that 80% of all E911 calls are now made via cell phones, making the dispatching more difficult as triangulation of the source of the call gets complicated. Mr. Timberlake also informed the Board that he has been appointed to the County Budget Committee. It was also noted that if Jonathan LaBonte gets elected as Mayor of Auburn replacing him as a County Commissioner would be an appointment by Governor LePage. The dispatch dilemma is a direct result of the number of Public Safety Answering Points (PSAPS) to be located within the State. Mr. Timberlake will keep the Board informed as more information becomes available.

Mr. Timberlake respectfully requested that Item 6B as added to the agenda be moved up to allow discussion sooner and the Board agreed.

6B. POLICY FOR CONSTRUCTION/DEMOLITION MATERIALS: Mr. Timberlake noted that the policy in place as established by the Board of Selectmen was necessary, however, many business owners in Turner handle removal of their business waste through renting dumpsters, but not all items can be placed in dumpsters and the business owners also have household waste from their personal dwellings and/or rental units. Discussion from the Board included noting the need to review the policy as established and acknowledge that some business owners have a need to use the transfer station for unusual materials that need to be disposed of. No action from the Board, they will review the policy further and consider possible amendments.

4B. AVCOG MEETING: Mr. House noted to the Board that he attended the annual Planning Day hosted by AVCOG and listened to the Planner from Bridgton and noted that this man had many good ideas regarding development, especially in areas such as the Village and/or Turner Center. Further discussion included a note from Mr. Youland that he is presently the liaison to the Planning Board and it was suggested that this gentleman be asked to come share his vision with the Selectmen and the Planning Board at some point in the future. Mrs. Leavitt will look into having him at a future meeting. This gentleman also discussed the need for a simple uniform code throughout the State.

5. CHICK - A - DEE LIQUOR LICENSE RENEWAL: Mrs. Leavitt referenced the application for renewal of the Chick - A - Dee Restaurant liquor license. Noting no issues being reported during the past year Mr. Caldwell made a motion to approve the application as presented, Mr. House seconded the motion and the vote was unanimous.

6. HOLIDAY TREE LIGHTING: Mr. Terreri noted that lighting of the tree last year was done before the first Selectmen’s meeting in December and suggested Monday December 5^th before the Selectmen’s meeting. The lighting will take place at 6:00 pm with the Selectmen’s meeting scheduled to begin at 7:00 pm. Mr. Caldwell made a motion that in the future reference to the tree lighting will include the word Christmas tree. Mr. Terreri seconded the motion and the voted was unanimous.

6A. FIREWORKS FOR 2012: Mr. Caldwell noted that while listening to talk radio regarding fireworks becoming legal in Maine, many communities are adopting or seeking to adopt ordinances that prevent the sale of fireworks within their individual communities. Mr. Caldwell expressed his desire to invite a company to Turner to sell fireworks. Mrs. Leavitt has researched the requirements set forth for any building that may be considered and it was noted that State Law does address access, storage, handling and size of building just to name a few requirements. Also noted that a building must be built out of cinder blocks. No action necessary.

7. WARDEN FOR NOVEMBER 8^TH: Mrs. Leavitt noted that the appointment of a Warden is mandatory and must be done prior to each referendum. Mr. Youland made a motion to appoint Rebecca Allaire as the Warden for the next election, Mr. Caldwell seconded the motion and the vote was unanimous.

7A. FISH STREET MITIGATION GRANT: Mrs. Leavitt noted that she has been successful in keeping the grant open the Town applied for regarding the Fish Street project. A representative from FEMA will meet with Mrs. Leavitt on Tuesday and requested a letter of support from the Board to continue with the stabilization effort on Fish Street. Mr. Youland made a motion to move forward with a letter of support regarding the Fish Street Mitigation Grant, Mr. House seconded the motion and the vote was unanimous.

8. UPDATE FROM MR. RICHARDSON COOPERATIVE EFFORTS - TRI TOWN: Mr. Richardson reported to the Board that he met with one Selectman from Leeds, one from Greene and the Greene Town Manager Charlie Noonan and reported that combining assessing services in the future could save a substantial amount of money. The question was asked regarding how much Turner is being charged just for their assessing services and Mrs. Leavitt noted that the current proposed fee for the 2012/2013 fiscal year is $42,300. Another area discussed was the possibility of curbside pick in lieu of a Transfer Station. Mr. Richardson noted that the Town of Greene is researching the cost savings measure. Another possibility discussed was to share a Code Enforcement Officer.

9. CONSIDERATION OF ANY OLD BUSINESS: 9-1 MID MAINE WASTE CONTRACT: The Board thanked Eva for providing the contract to them, however, they requested more information from other possible vendors to allow themselves an opportunity to seek the best possible price. Mr. Youland noted that of the three options proposed in the contract the ten-year option appears to be the best option, as it reflects no increases. Mr. Youland also noted however that the Board has nothing to compare the cost from MMWAC to another vendor. The Board mutually agreed to table this item until 11/21/2011 to have a basis of comparison.

10. TOWN MANAGERS’ BUSINESS: 10-1 Q & A MEMO: Mr. Caldwell inquired about Historical Preservation and what the shortcomings are and Mrs. Leavitt explained that it may affect certain aspects of any building. There was some discussion regarding a recent meeting with Albert Bradford at the Transfer Station to discuss the possibility of the Town acquiring some additional land from Mr. Bradford as his lot abuts the Transfer Station. There was discussion regarding the Conant Road where it meets Route 4 and it was noted that word needs to be done to prevent water from pooling as it does presently. Mrs. Leavitt did speak with the Department of Transportation; however, they haven’t made any repairs to date. Mr. Youland noted that if MDOT wont fix the road he would fix it for the cost of the asphalt, labor and fuel. Mr. Caldwell made a motion to fix the Conant Road, Mr. Youland seconded the motion and the vote was four in favor, Terreri, Richardson, Caldwell and House. Mr. Youland abstained. 10-2 FINANCE REPORT 10/31/2011: Mrs. Leavitt noted that as of 10/31/2011 only 35 ½ % of tax revenue was collected, however, as of 11/1 42% has been collected. Departments are on track for this point in the fiscal year. There was some discussion regarding unemployment and Mr. Caldwell inquired about the number of former employees collecting unemployment and Mrs. Leavitt noted there are currently (3), but they don’t all collect all at the same time and are not all former full time employees. 10-3 BQMC WALKING USE: Mrs. Leavitt noted that residents have inquired about possibly using BQMC to walk inside. Mr. Richardson indicated he has no problem with that type of use. Mr. Terreri inquired about any liability, however, it was noted this would be no different than any other type of activity. The aspect of the key to enter was asked and it was noted that one person would be responsible for the key, Mr. Roland Jordan. Mrs. Leavitt spoke with Mrs. Vicky Mason who handles the bookings for the facility and it was indicated by Mrs. Mason that she didn’t foresee any problem with that type of use. The general consensus of the Board was to grant permission.

11. CONSENT AGENDA: The minutes from 10/17/2011 were deemed to be in order. Mr. Richardson reviewed the disbursement warrants and recommended their approval. Mr. Terreri will review for 11/21/2011. There were no Veteran’s Exemptions, no abatements or supplements. Mr. Youland made a motion to approve the consent agenda as presented. Mr. Caldwell seconded the motion and the vote was unanimous.

12. EXECUTIVE SESSION M. R. S. A. 1 405 (6)(A) - PERSONNEL MATTER: Item tabled until 11/21/2011

13. EXECUTIVE SESSION M. R. S. A. 1 405 (6)(A) - PERSONNEL MATTER: Mr. Youland made a motion to enter executive session at 9:05 pm, Mr. Terreri seconded the motion and the vote was unanimous. Mr. Youland made a motion to come out of executive session at 9:35 pm, Mr. Richardson. Mr. Youland made a motion to sign and file the review document, Mr. Richardson seconded the motion and the vote was unanimous. Following was a brief discussion regarding public works activities and Mr. Youland made a motion that directed Town Manager Eva Leavitt to request the Public Works Foreman be present at future Selectmen meetings, Mr. House seconded the motion and the vote was unanimous.

14. ADJOURNMENT: The Board adjourned by mutual consent at 10:10 pm.

Respectfully submitted:

Sandra L Philipon

Assessing/Office Assistant