BOARD OF SELECTMEN
MEETING MINUTES
SPECIAL MEETING TIME
6:30 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE
FLAG: Chairman Angelo Terreri called the meeting to order at 6:30pm
and the Pledge of Allegiance was said. Those present were Mr. Dennis
Richardson, Mr. Richard Keene, Mr. Jeffrey Timberlake, Mr. Kurt
Youland, Town Manager Eva Leavitt, Code Enforcement Officer Roger
Williams and several people with interest.
2. ADJUSTMENTS TO THE AGENDA: Mrs. Leavitt noted
receipt of additional information regarding the discussion with the
Planning Board Chairman.
3. EXECUTIVE SESSION: 1 M. R. S. A
ss 405(6) (A) - PERSONNEL MATTER: Mr. Richardson
made a motion to enter executive session reference to Title 1 at 6:35
pm, Mr. Timberlake seconded the motion and the vote was unanimous.
Mr. Richardson made a motion to come out of executive at 7:11 pm, Mr.
Keene seconded the motion and the vote was unanimous. The Board of
Selectmen unanimously agreed to do a follow up in 90 days.
4. RENEWAL LIQUOR LICENSE APPLICATION - A.
CHICK-A-DEE B. TURNER HIGHLANDS: The Board reviewed the application
provided by the Chick-A-Dee for renewal of their liquor license and
Mrs. Leavitt noted no reported problems. Mr. Timberlake made a motion
to approve the renewal application for the Chick-A-Dee, Mr. Keene
seconded the motion and the vote was unanimous. The Board reviewed
the renewal application for Turner Highlands/Fore Seasons Restaurant,
which included a separate application for off premises catering. The
second application is to cover various golf tournaments through the
next season. Noting no known issues or complaints, Mr. Timberlake
made a motion to approve both applications for Turner Highlands/Fore
Seasons Restaurant, Mr. Keene seconded the motion, and the vote was
unanimous.
5. DISCUSSION - PLANNING BOARD CHAIRMAN: Planning
Board Chairman Gregg Varney was present as well as representatives
from DeLucca Hoffman and the Village Preservation
Committee. Mr. Terreri explained for those present the reasoning
behind a memo sent recently to the Panning Board noting that the memo
was simply to suggest precautionary measures to protect the Town from
potential future liability. Mr. Terreri & Mr. Youland both
acknowledged the outstanding job the Planning Board has done to date
on the Hannaford Project. Mr. Varney acknowledged that the specific
guidance provided by the Selectmen was appreciated and re-assured the
Selectmen that the Planning Board has exercised extreme thoroughness
during the process to date. Mr. Varney noted that the Planning Board
held a second Public Hearing due to the vast concerns expressed
during the initial phase of the project. Mr. Varney further explained
that the manner in which the Findings of Facts yet to be prepared for
the project should provide a legal safety net for the Town when all
is said and done. The representative from Pierce/Atwood also
commented on the professionalism of the Planning Board and the
cautious approach being taken. No action needed.
6. FEMA GRANT AWARD: Mrs. Leavitt announced that
the Town was awarded a grant for the relocation of
7. POST 111 REQUEST: American Legion member Harris
Bradeen was present to answer any questions the Board had regarding a
request made by Legion Post 111 to have wording added to the existing
8. TOWN HOUSE RFP PROJECT PLAN: The Board reviewed
the requests for proposals as received to outline the Town House
Project Preservation Plan, which ranged from $2,200 - $26,150. Mrs.
Leavitt recommended awarding the project plan proposal to resident
Engineer Thomas W Perkins and noted the commitment by his employer
Barr & Barr, Inc who will allow Mr. Perkins access of the
company's resources to complete the project. Mrs. Leavitt noted to
the Board that Mr. Perkins' proposal includes gratuitous efforts for
which the Town will not be charged. It was noted that by having a
procedural plan in place would allow the Town to seek grant funding
to assist in completing the project. Mr. Timberlake inquired about
the amount of money set aside for this and Mrs. Leavitt noted the
town has $38,000 available in the Historic Building Reserve Account.
Mr. Youland asked if Mrs. Leavitt has done any reference checks or
research on Mr. Perkins' abilities? Mrs.
Leavitt noted she hasn't yet done any reference check on Mr. Perkins
personally, but will do so soon, however, she also noted that his
employer Barr & Barr, Inc have extensive experience in this type
of restoration project. Mr. Timberlake made a motion to award the
Project Plan Proposal as presented to Tom Perkins as outlined, Mr.
Keene seconded the motion and the vote was unanimous.
9. DEMOLITION PROJECT - MAP 40-2 LOT 24: Mrs.
Leavitt noted no one has provided any proposal for removal of the
above property. Mr. Timberlake noted that one resident formerly
indicated a willingness to remove the building at no cost to the
Town. There was some discussion regarding waiting until the river
freezes before taking steps to demolish the building and remove the
debris. Mrs. Leavitt noted that all interested parties have been in
the building to inspect materials that may be desired and, former
owner Mrs. Rossignol has been in the
building and removed items of interest to her. Mrs. Leavitt suggested
that any Board member go through the building to view what's inside
and determine if any other items should be removed prior to
demolition. No action as this time.
10: TOWN MANAGERS' BUSINESS: 10-1 Q & A MEMO:
No questions 10-2 FINANCE REPORT PERIOD ENDING 11/30/2009: Mrs.
Leavitt noted that excise tax revenue is higher than projected for
this time in the budget as well as revenue for BQMC bookings. As a
follow up to a question asked by Mr. Richardson previously regarding
the impact of the third employee for Rescue, Mrs. Leavitt noted that
there is an impact on their overall budget and may be cause for
concern. Mrs. Leavitt further noted that delayed billing from United
Ambulance has caused expenses to be slightly higher than usual for
this time of the budget year. Mr. Richardson offered some personal
information regarding Volunteers for Rescue by noting the costs for
people to test to become EMT certified is approximately $600, which
plays a role in people "volunteering" for something that will cost
them to become certified. Mr. Richardson further suggested that
sometime in the future perhaps the Town might offer to reimburse
people for the cost of this training. Mrs. Leavitt further noted that
having a third person at the Transfer Station is drawing down that
line. Also noted was the Leavitt Institute Building Fund, which has
been drawn down significantly, however, the Board of Directors
doesn't foresee any other major repairs to be necessary in the near
future. 10-3 OFFICE CLOSING 12/24/2009: Mrs. Leavitt noted to the
Board the request made by the Office Staff to close the office at
1:00 pm 12/24 and use personal time. Mr. Richardson suggested that
the Town authorized closing at 1:00 pm for all departments and pays
all employees for the remainder of the day. Mrs. Leavitt cautioned
that not all departments work the same hours, however, further
discussion among the Board members resulted in Mr. Timberlake making
a motion to close all Town Departments at 1:00 pm 12/24/2009 and pay
employees through the remainder of their normal work day. Mr. Youland
seconded the motion and the vote was unanimous. 10-4: SET DATE/TIME
POLICY REVIEW WORKSHOP: The Board reviewed the January calendar and
determined to continue the Personnel Policy Review at a workshop on
Tuesday January 5, 2010 at 6:00 pm. 10-5 TOWN MEETING DATE: Mrs.
Leavitt suggested April 9th & 10th for Town meeting and
discussion among the Board members resulted in a mutual agreement to
set Friday April 9th for balloting and Saturday April 10th for open
town meeting. Mrs. Leavitt noted she will schedule an organizational
meeting of the Budget Committee for mid December, and it was noted
there are two expiring terms for the Board of Selectmen, Mr. Youland
and Mr. Terreri. A memo will outline the availability of nomination
papers.
11. CONSIDERATION OF ANY OLD BUSINESS: GAR HALL:
Mrs. Leavitt referenced the written inspection provided by
GAR/Community Hall Board member Harris Bradeen. Mrs. Leavitt noted to
the Board that the newly formed Board of Directors held their first
meeting and have a general agreement that one aspect of necessary
maintenance, the toilet facility needs to be replaced. It was noted
that the GAR Hall isn't used during the winter months, so that
project can wait until spring. Mrs. Leavitt shared photos taken by
Mr. Bradeen of various aspects of the building that require attention
soon. No action necessary at this time.
12. CONSENT AGENDA: The minutes from 11/16/2009
had one amendment noted to be necessary. Mr. Keene reviewed the
disbursement warrants in place of Mr. Youland. Mr. Keene recommended
the approval of the disbursement warrant. Mr. Keene will review for
12/21/2009. There were no Veteran's Exemptions to consider. Ms.
Philipon presented an abatement for Paul & Penny Caouette
in the amount of $1,191.26 which was billed in error and Supplemented
to; David R Brown in the same amount. An abatement in the amount of $80.40 for an entry
error to the Heirs of Harlan Richardson, and an abatement for $79.06
to Lynette Rossignol as un-collectible. Mr. Keene made a
motion to approve the consent agenda as presented with the noted
amendment to the minutes, Mr. Timberlake seconded the motion and the
vote was unanimous.
13. EXECUTIVE SESSION: 1 M. R. S. A. ss
405 (6) (D) LABOR NEGOTIATIONS: Mr. Timberlake made a motion to enter
executive session citing the above title at 8:32 pm, Mr. Keene
seconded the motion and the vote was unanimous. Mr. Youland made a
motion to come out of executive session at 9:28 pm Mr. Timberlake
seconded motion and the vote was unanimous. Mr. Timberlake made a
motion to appoint Mr. Terreri & Mr. Youland as the negotiating
team for the Labor Negotiations, Mr. Keene seconded the motion and
the vote was unanimous.
14. EXECUTIVE SESSION: 1 M. R. S. A. ss
405 (6) (A) PERSONNEL/CONTRACT: The Board passed over this item, to
be re-scheduled.
15. ADJOURNMENT: The Board adjourned by mutual
consent at 9:44 pm.
Respectfully submitted:
Sandra L Philipon
Assessing/Office Assistant