BOARD OF SELECTMEN
MEETING MINUTES
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE
FLAG: Chairman Angelo Terreri called the meeting to order at 7:00 pm
and the Pledge of Allegiance was said. Those present were Mr. Richard
Keene, Mr. Kurt Youland, Mr. Dennis Richardson, Mr. Jeffrey
Timberlake, Town Manager Eva Leavitt, Rescue Chief Laurel Gagne and
several people with interest.
2. ADJUSTMENTS TO THE AGENDA: Mrs. Leavitt
referenced a proposed lease agreement between the Leavitt Institute
Building Committee and Mr. Ralph Ryder for some space on the 2nd
floor of the institute building; which the Board agreed to discuss as
item 7 under the Town Manager's Business. Mrs. Leavitt then requested
an item be added to discuss a new pick up truck for Public Works;
which the Board agreed to add as item 4A.
3. AWARD OF MOWING BID: Mrs. Leavitt noted to the
Board that she verified some references on the new contractor who
submitted a bid for the Mowing Contract and noted that the references
checked out. Following brief discussion Mr. Richardson made a motion
to award the mowing bid to GLC Inc for $7,000 and to award the
Landfill bid to US Lawns of Lewiston for $230, Mr. Keene seconded the
motion. Mr. Youland questioned if any of the bidders would accept
only the bid for the landfill area and Mrs. Leavitt assured the Board
that the bids specs as designed specified bidders could submit for
just mowing or the landfill portion. Mr. Youland then noted one
bidder was present and inquired if the bids received should be read,
however, Mrs. Leavitt noted that Mr. Chris Poland was present on
4/16/2009 when the bids were initially opened. Mr. Keene then
verified that this mowing contract was for town owned properties only
and not roadside mowing; which Mrs. Leavitt confirmed. Noting no
other discussion Mr. Terreri called for a vote; which was unanimous.
4. RESCUE UNIT PURCHASE: Mrs. Leavitt introduced
Mr. Ronald Morin from Sugarloaf Ambulance and Mr. Davis who brought
down a 2002 Ford unit fully equipped for consideration to purchase.
Mrs. Gagne noted this is the same type of unit presently in the fleet
of ambulances, however, this unit has fewer miles and those miles
were less stressful miles for a unit. Mr. Richardson inquired if
funds are available and Mrs. Leavitt noted there is $43,600 in the
equipment reserve account as of 4/16/2009. Mr. Morin noted the asking
price was initially $50,000 and Ross Gagne - Assn't
Rescue Chief negotiated the lower price. Mr. Morin explained that
this unit was acquired from
Mrs. Leavitt inquired whether or not Mr. Morin
investigated any major repair issues on this unit and Mr. Morin noted
that he hasn't received anything in writing; however, verbally there
was no indication of any major repairs. Mr. Morin further noted that
although an odometer may reflect a certain number of miles,
that may not be a true picture of the actual hours on an
engine as units like this typically idle for long periods of time;
which compares 100,000 miles on an engine to 4,079 hours on the
engine.
Further discussion included noting that Mr. Morin
will do the necessary lettering on the unit and install the radios.
Mr. Terreri inquired how many miles per year a unit might travel and
it was estimated to be approximately 20,000 per year. Mr. Youland
then asked if other possible purchases have been explored and Mr.
Gagne noted he has looked at other comparable units recently and this
one appears to be a good buy for the department. Mr. Richardson then
made a motion to approve $45,000 to purchase the 2002 unit using
$43,600 from the equipment reserve account with the rescue memorial
fund making up the difference of $1,400, Mr. Keene seconded the
motion and the vote was unanimous.
4A. TRUCK PURCHASE - PUBLIC WORKS: Mr. Youland
explained that he found a 2006 ¾ ton GMC diesel pick up with a 8
½' "V" plow with 85,000 miles for consideration by Public Works
as previously discussed. Mr. Youland noted that the vehicle runs good
and the asking price is $21,500, the average retail value is $22,250
and the plow alone is worth around $5,500. Mrs. Leavitt noted that
that the Board of Selectmen previously approved release of funds from
the equipment reserve account for the purchase of several pieces of
equipment, one piece being a pick up. Mrs. Leavitt verified for the
record that the truck is presently owned by KRY Inc. Mr. Timberlake
inquired whether or not this truck could be fitted with a sander for
small areas as that was a goal in purchasing a newer truck and it was
noted that it might be possible. Following some additional discussion
Mr. Timberlake made a motion to approve $21,500 from the equipment
reserve fund with the approval of the purchase from Public Works
Foreman Charles Poland, Mr. Keene seconded the motion and the vote
was 3 in favor, Richardson, Timberlake, Keene, and one abstained,
Youland.
5. WARRANT & NOTICE OF ELECTION MSAD #52: Mrs.
Leavitt noted to the Board that the changes in the School Budget Vote
now require two votes, one for the budget; which will take place on
May 14th and one to "validate" the budget; which will be held on May
19th. Mrs. Leavitt noted the election would be held at the Town
Office with staffing provided by the Town Election Workers; however,
the District for the costs incurred will reimburse the Town. Motion
was made by Mr. Timberlake to sign the warrant as proposed, Mr.
Richardson seconded the motion, and the vote was unanimous.
6. TOWN MANAGER'S BUSINESS: Q & A WEEKLY MEMO:
Mr. Youland questioned the lock box on the Town Office Building and
Mrs. Leavitt explained that the fire alarm has gone off at least once
and the Fire Department couldn't access the building without the Town
Manager or the Chairman of the Board of Selectmen, so for safety
purposes a lock box was installed for ease of access and the Fire
Department has the code. Mr. Keene then inquired about the bell at
the entrance and Mrs. Leavitt indicated that CEO Roger Williams would
be installing the unit when he does maintenance on the building
during the month of May. Mr. Youland mentioned Fish Street and it was
noted this would be covered later in the Managers' Business: 6-2 TAG
SALE: Mrs. Leavitt noted for the Board that as the Public Works crew
does some clean up at the pit garage area has several small items
were found that may have some value if sold. Mrs. Leavitt noted that
the items all have less than $100 in value and requested permission
to hold a tag sale for those items. Discussion included noting there
may be some metal that could have more value if retained until the
price increases, however, it was determined
to be a better idea to simply clean the area. It was noted that staff
members need only "show" the items for one day and be authorized to
accept any reasonable offer, the person would then need to pay for
the item at the Town Office and produce a receipt of payment to pick
up their item. Mr. Timberlake made a motion to allow the Public Works
staff to hold a tag sale to eliminate some excess items, Mr. Keene
seconded the motion, and the vote was unanimous. 6-3 MOBILE HOT DOG
STAND: Mrs. Leavitt relayed a request from Dan Dimambro to have a mobile hot dog stand at the
Discussion then turned to noting that an engineer
would need to be contacted for the work to be done properly and
Wright Pierce, Summit Engineering and Pine Tree were mentioned as
three possible contacts. Mr. Timberlake noted that the Planning Board
has a contract with Pine Tree Engineering for projects that the
Planning Board reviews. Mr. Timberlake made a motion to request only
empty trucks travel the road, however, it
failed with no second being made. The Board simply agreed at this
time to make the road as safe as possible and limit travel to one
lane. 6-6 REQUEST FOR PROPOSALS FOR INSURANCE: Mrs. Leavitt noted
it's been 10 or more years since the Town requested proposals for the
Town's various insurance needs and she has recently begun requesting
information from various agencies, however, she noted that there are
few companies operating in the State that can provide coverage for
municipalities. Mr. Richardson noted that the last time Turner
inspected the amount of coverage for each of the town owned
properties the Maine Municipal Association (MMA) came down on some of
the rates they were charging the Town. It was noted that the review
of the various buildings and the amount of coverage provided the Town
with a good opportunity to eliminate some coverage and increase
and/or decrease on those buildings needing adjustments. Mr.
Richardson inquired about the annual cost for the insurance coverage
and Mrs. Leavitt indicated approximately $68,000/year. Mr. Richardson
made a motion to send requests for proposals to those companies who
can write municipal insurance coverage, including the local agencies,
Mr. Keene seconded the motion, and the vote was unanimous. 6-7
LEASE AGREEMENT: Mrs. Leavitt referenced a lease agreement as
drafted by the Leavitt Institute Board of Directors for a
month-to-month lease with Mr. Ralph Ryder who provides services to
the State of Maine Department of Labor - Division of Vocational
Rehabilitation and the Division for the Blind and Visually Impaired.
Mr. Ryder also provides services to Veterans. It was noted that the
MSAD 52 Board of Directors gave approval for this type of activity.
Mrs. Leavitt further noted that Mr. Ryder would enter a 30-day
month-to-month lease with the understanding that if the Sheriff's
Department decides to rent the second floor, the lease would be
terminated. Mr. Timberlake made a motion to accept the lease
agreement as drafted, Mr. Keene seconded the motion, and the vote was
unanimous.
7. CONSIDERATION OF ANY OLD BUSINESS: Mrs. Leavitt
reported no updated information on the foreclosed tax accounts.
8. CONSENT AGENDA: The minutes from April 6, 2009
were deemed to be in order. Mr. Youland reviewed the disbursement
warrants and recommended their approval. Mr. Keene will review for
May 4, 2009. Ms. Philipon presented a new Veteran's Exemption
Application to be effective for the next tax year and there were no
abatements or supplements. Mr. Keene made a motion to approve the
consent agenda as presented, Mr. Timberlake seconded the motion and
the vote was unanimous.
9. EXECUTIVE SESSION: TITLE 1 M. R. S. A. - REAL
ESTATE (4405) (6) ( ): Mr. Youland made a motion to enter executive
session at 8:40 pm, Mr. Keene seconded the motion and the vote was
unanimous. Mr. Youland Made a motion to come out of executive session
at 8:45 pm, Mr. Keene seconded the motion and the vote was unanimous.
No action.
10. EXECUTIVE SESSION: TITLE 1 M. R. S. A. -
PERSONNEL MATTER (405) (6) (A): Mr. Youland made a motion to go back
into executive session at 8:46 pm, Mr. Keene seconded the motion, and
the vote was unanimous. Mr. Keene made a motion to approve $350 for
training for the Town Manager to be used from contingency, Mr.
Richardson seconded the motion and the vote was unanimous.
11. ADJOURNMENT: Mr. Youland made a motion to
adjourn at 8:57 pm.
Respectively submitted:
Sandra L Philipon
Assessing/Office Assistant