BOARD OF SELECTMEN
MEETING MINUTES
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE
FLAG: Chairman Angelo Terreri called the meeting to order at 7:00 pm
and the Pledge of Allegiance was said. Those present were Mr.
Lawrence House, Mr. Ralph Caldwell, Mr. Kurt Youland, Town Manager
Eva Leavitt, Sun/Journal Reporter Tom Standard, and resident Charlie
Emerson.
2. ADJUSTMENTS TO THE AGENDA: Mrs. Leavitt
requested an item be added regarding the 225th celebration and the
Board agreed to add this as item 7-4.
3. ORGANIZATIONAL ITEMS: OFFICERS: Mr. Richardson
nominated Mr. Terreri for Chairman, Mr. Caldwell seconded the motion
and there were no further nominations, the vote was unanimous. Mr.
Youland then nominated Mr. Richardson as Vice Chairman, Mr. Caldwell
seconded the nominations and there were no other nominations, the
vote was unanimous.
Mr. Richardson made a motion to adopt Roberts
Rules of Procedures, Mr. Youland seconded and the vote was unanimous.
Mr. Richardson made a motion to adopt the latest edition of the
Municipal Officials Manual published by the Maine Municipal
Association as a conduct guide, Mr. Caldwell seconded the motion and
the vote was unanimous.
LIAISON FOR BOARDS AND COMMITTEES: Mrs. Leavitt
noted that Dick Keene is the current appointee for the Highway
Simplification Study and he is willing to remain on that Committee.
Mr. Terreri made a motion to have Mr. Richardson
continue with the Leavitt Institute Committee and Rescue, Mr. House
seconded the motion and the vote was unanimous.
Mr. Richardson made a motion to have Mr. Terreri
continue for Transfer Station, Mr. House seconded and the vote was
unanimous.
Mr. Richardson made a motion to have Mr. Caldwell
represent on the Road Committee, Mr. Terreri seconded and the vote
was unanimous.
Mr. Richardson made a motion to have Mr. House
represent on the Fire Department, Mr. Youland seconded the motion and
the vote was unanimous. Mr. Caldwell made a motion to have Mr. House
represent on the BQMC Board of Directors, Mr. Youland seconded the
motion and the vote was unanimous.
Mr. Richardson made a motion to have Mr. Youland
represent on the Planning Board, Mr. Caldwell seconded the motion and
the vote was unanimous.
Mr. Richardson made a motion to appointment Mr.
House as a General Assembly Member for Androscoggin Valley Council of
Governments, Mr. Youland seconded the motion and the vote was
unanimous. Mr. Richardson made a motion to have Mrs. Leavitt be the
2nd representative for the General Assembly, Mr. Terreri seconded the
motion and the vote was unanimous. AUTHORITY FOR LEGAL COUNCIL: Mrs.
Leavitt referenced the Draft Policy for Contacting the Town Attorney
and discussion provided the reasons why such a policy is now
necessary. Mr. Richardson made a motion to approve the Policy as
written for contacting the Town Attorney, Mr. House seconded the
motion and the vote was unanimous. AGENDA - AUTHORITY OF THE
CHAIRMAN: Mrs. Leavitt noted that past practice has been for proposed
agenda items to be provided to the Chairman and/or Town Manager Eva
Leavitt. Mrs. Leavitt referenced the Tax Receipting Policy and noted
that it is the Towns' protocol to receipt to the oldest tax first and
then to other years. Mr. Caldwell made a motion to approve the tax
receipting method as outlined, Mr. House seconded the motion and the
vote was unanimous. DISBURSEMENT REVIEW/WEEKLY PAYROLL AUTHORIZATION:
Mrs. Leavitt noted that payroll is done weekly which requires
authority to issue as the disbursement warrants are only reviewed on
a bi-weekly basis. Mr. Caldwell made a motion to authorize weekly
payroll, Mr. Youland seconded the motion and the vote was unanimous.
4. HIGHWAY EQUIPMENT RESERVE USE (2) ITEMS: Mrs.
Leavitt referenced pictures provided of a 2004 F550 available for
purchase. It was noted that the vehicle has 49,000 miles and a 10'
plow w/sander, new ties and new brakes. Public Works has tested the
vehicle and feel the vehicle does meet their criteria. Mr. Youland
suggested that the Town consider an additional $1,000 for some small
work to be done. Mr. Youland also noted he will abstain from any vote
as the truck is being offered by his company. It was noted that the
current reserve account has $79,000. Mr. Caldwell made a motion to
release up to $23,000 from the Highway Equipment Reserve account to
purchase the 2004 F550 along with $1,000 for any necessary work. Mr.
Richardson seconded the motion and the vote was 3 in favor, House,
Caldwell and Richardson, one abstained, Youland, the motion passed.
MOTOR OIL: Mrs. Leavitt noted that Public Works has found a different
vendor to supply their motor oil, however, it is now necessary to purchase a
pump at the cost of approximately $1,200. Discussion included a note
that the Town may be able to retain the pump currently in our
possession for a bit longer. No action at this time.
5. MMA EXECUTIVE COMMITTEE: Mrs. Leavitt inquired
if any members were interested in the MMA Executive Committee and
noted that Abe Additon from Leeds does currently serve on this
committee and keeps
6. CONSIDERATION OF ANY OLD BUSINESS: 6-1 MULTI
FAMILY UNITS -
BOSTON POST CANE: Mrs. Leavitt noted that resident
Stanley Jordan is now the oldest resident and that Mr. Jeff
Timberlake will be organizing the presentation of the Boston Post
cane at the Masonic Lodge sometime in the future. It was noted that
as many Selectmen as possible should be present once the date has
been set, no action.
7. TOWN MANAGERS' BUSINESS: 7-1 Q & A MEMO:
Mr. Terreri inquired about the bleachers at BQMC that were damaged
during the winter and it was noted that David McLaughlin will be
repairing them. 7-2 FINANCE REPORT: Mrs. Leavitt reviewed the finance
report for period ending 3/31/2011 and noted the town has a healthy
revenue balance, however, it was also noted that excise tax revenue
is down slightly due to the number of trucks from Maine Contract
Farming no longer on the road. It was noted that the dividend from
MMA was slightly higher than previously and that revenue in Rescue is
slightly above the anticipated amount. Mrs. Leavitt noted it is
anticipated that 96% of the tax revenue should be collected by
6/30/2011. Mrs. Leavitt noted that the bids for cold mix and mowing
are out and due back by 4/14/2011. 7-3 AUCTION ITEMS: Mrs. Leavitt
requested permission to send some public works equipment to the April
21st auction such as the 1997 International and the 2000 Chevy truck.
The Board cautioned against selling any equipment that may be needed
down the road and Mr. House made a motion to allow the items
identified to be taken to the 4/21/2011 auction, Mr. Richardson
seconded the motion and the vote was unanimous. 7-4 225TH
ANNIVERSARY: Mrs. Leavitt noted now is the time for the new committee
to begin working on the 225th anniversary. Mr. Caldwell noted he
would donate the use of his field located on
8. CONSENT AGENDA: The minutes from 3/22/2011 were
deemed to be in order. Mr. Terreri reviewed the disbursement warrants
and recommended their approval. Mr. Youland will review for Tuesday
4/19/2011. Ms. Philipon presented to Veteran's Exemption
applications, one for Ronald Bell and one for Jeffrey Hooper. There
were no abatements or supplements to consider. Mr. Richardson made a
motion to approve the consent agenda as presented, Mr. Caldwell
seconded the motion and the vote was unanimous.
9. EXECUTIVE SESSION 1 M. R. S. A. 405 (6)(F) -
CONFIDENTIAL RECORDS: Mr. Richardson made a motion to enter executive
session citing the foregoing reference at 8:42 pm, Mr. House seconded
the motion and the vote was unanimous. Mr. Richardson made a motion
to come out of executive session at 9:10 pm, Mr. Caldwell seconded
the motion and the vote was unanimous. No action taken.
10. ADJOURNMENT: The Board adjourned by mutual
consent at 9:12 pm.
Respectfully submitted:
Sandra L Philipon - Assessing/Office Assistant