BOARD OF SELECTMEN
MEETING MINUTES
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE
FLAG: Chairman Angelo Terreri called the meeting to order at 7:00 pm
and the Pledge of Allegiance was said. Those present were Mr. Richard
Keene, Mr. Lawrence House, Mr. Jeffrey Timberlake, Town Manager Eva
Leavitt and residents with interest. Selectman Dennis Richardson was
absent.
2. ADJUSTMENTS TO THE AGENDA: None needed
3. LIQUOR LICENSE RENEWAL - ANTIGONI'S PIZZA: Mrs.
Leavitt referenced the renewal liquor license application provided
and Mr. Keene inquired if there were any complaints received, which
Mrs. Leavitt noted none received to date. Mr. Timberlake made a
motion to approve the liquor license renewal application for Antigoni's
Pizza, Mr. Keene seconded the motion and the vote was unanimous.
4. LAND ADJACENT TO TOWN PIT: Mrs. Leavitt noted
for the Board that Ronald Poulin of Patron
Properties has presented an offer to the Town regarding a parcel of
land he owns that abuts the town's gravel pit known as Map 21 Lot 12
as is approximately 23 acres. Mr. Poulin's offer is for $2/yard of the material
within his pit and has approximately 115,000 cubic yards of material.
Mr. Timberlake noted that the asking price is high. Discussion
provided the knowledge that the Road Committee has a meeting
scheduled for Thursday May 6th. Mr. Keene made a motion to have the
Road Committee consider the proposal, however, there was no second
and the motion failed. Further discussion resulted in the item being
tabled to allow the Road Committee to consider the proposal.
5. HEAT ASSISTANCE PROGRAM: Mrs. Leavitt reviewed
the process used to adopt a Town Heat Assistance Program a number of
years ago due to the high cost of heating oil. The program was
established in an effort to assist persons that may not qualify for
the General Assistance Program, but may still be in need of
assistance. Mrs. Leavitt requested authorization to dissolve the
program once the existing balance is used noting a lack of
contributions and apparent need. Mr. Timberlake expressed concern
that the cost of heating fuel will increase again and, it was noted
that Community Concepts has been granted a higher amount of funding
for this purpose. Further discussion resulting in noting that the program
could simply stay in place, just in case and perhaps some advertising
of the need for funding could be made at a future date. No
action taken.
6. TOWN MANAGER'S BUSINESS: 6-1 Q & A MEMO:
Mr. Keene commented on the spare help at the Transfer Station lately
and noted that perhaps they could be better prepared to be a
replacement for either one of the regular attendants. Mrs. Leavitt
acknowledged this as a personnel matter and she will address it with
staff members. Mrs. Leavitt mentioned the Davis Family Foundation,
which the Town is applying for grant money through and, the
application would be presented at a meeting in June.
6-2 FINANCE REPORT: Mrs. Leavitt noted that with
the recent tax due date having passed, the town has collected 87% of
the second half taxes due. She noted that a courtesy letter for the
unpaid taxes would be done around mid May. Other discussion regarding
the finances for period ending April 30, 2010 included noting that
some of the Certificate of Deposit's the town has have matured and,
it was noted that the necessary transfers based on the Town Meeting
vote for Rescue and the Leavitt Institute Building fund have been
completed. A transfer from Winter Roads to the Garage line item
hasn't been necessary to date, however, was approved at Town Meeting.
It was noted that the Election budget might be close at year-end due
to late billing for some equipment programming. Mr. Timberlake
commented on the fuel cost being a little high considering the lack
of snow from the previous season. Mrs. Leavitt also informed the
board that she has requested proposals for paving which are due back
by May 15th and will be brought to the Board. It was mentioned that
the parks and cemeteries will be ready by Memorial Day and the poison
ivy at the
7. CONSIDERATION OF ANY OLD BUSINESS: 7-1
PERSONNEL POLICY: The Board continued their review of the current
personnel policy beginning with article 19 and continued throughout
the document. Some concerns were expressed regarding the possible
need for personnel to be release during the workday for firefighting
purposes and it was noted that his is approached on the need at the
time. Employees who also volunteer may be released during work hours
to fight a fire and/or direct traffic as needed, with permission. The
proposed amendments will be ready for review at the next meeting.
8. CONSENT AGENDA: The minutes from 4/20/2010 were
deemed to be in order. Mr. Timberlake reviewed the disbursement
warrants and recommended their approval, however, he also presented a
suggestion regarding Public Works units and Fire/Rescue Units to
better maintain records which will truly reflect what each
unit/vehicle costs throughout the year. Mr. Timberlake's suggestion
included using the purchase order to track which unit/vehicle any
part might be for throughout the year. Mrs. Leavitt will work out the
logistics of this proposed tracking method. Mr. Richardson will
review for May 17th. There were no abatements or supplements to
consider and there were no Veteran's Exemptions. Mr. Keene made a
motion to approve the consent agenda as presented, Mr. Timberlake
seconded the motion and the vote was unanimous.
9. EXECUTIVE SESSION 1 M. R. S. A. SS 405(6)(A)
PERSONNEL MATTER: Mr. Timberlake made a motion to enter executive
session citing the previously mentioned Title at 8:55 pm, Mr. Keene
seconded the motion and the vote was unanimous. Mr. Timberlake made a
motion to come out of executive session at 9:42 pm, Mr. Keene
seconded and the vote was unanimous. Mr. Timberlake than made a
motion for Town Manager Eva Leavitt to carry out a directive as
determined in the Executive Session, Mr. Keene seconded the motion
and the vote was unanimous.
10. ADJOURNMENT: The Board adjourned by mutual
consent at 9:43 pm
Respectfully submitted:
Sandra L Philipon
Assessing/Office Assistant