BOARD OF SELECTMEN
MEETING MINUTES
SPECIAL MEETING TIME
6:30
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE
FLAG: Chairman Angelo Terreri called the meeting to order at 6:30 pm
and the Pledge of Allegiance was said. Those present were Mr. Dennis
Richardson, Mr. Richard Keene, Mr. Kurt Youland, Mr. Jeffrey
Timberlake, Town Manager Eva Leavitt, Legion Post 111 Commander
Ronald Hiscock, Harris Bradeen and George LePage
from Post 111, CEO Roger Williams and several residents with
interest.
2. ADJUSTMENTS TO THE AGENDA: Mr. Youland
requested a discussion regarding the Grange Hall be added as an
Executive Session under Title 1 M. R. S. A. ss
405 (6) ( ). Mrs. Leavitt requested that the Pay Rate Order as signed
at a prior meeting be added to Old Business at the request of Mr.
Richardson.
3. EXECUTIVE SESSION TITLE 1 M. R. S. A. ss
(405 (6) (A): Mr. Youland made a motion to enter executive session
referencing Title 1 at 6:34 pm, Mr. Keene seconded the motion, and
the vote was unanimous. Mr. Youland made a motion to come out of
executive session at 7:10 pm, Mr. Timberlake seconded the motion, and
the vote was unanimous. No action taken.
4. EXECUTIVE SESSION TITLE 1 M. R. S. A. SS 405
(6) (F): CONFIDENTIAL POVERTY ABATEMENT: Mr. Youland made a motion to
enter executive session referencing Title 1 at 7:11 pm, Mr.
Timberlake seconded the motion, and the vote was unanimous. Mr.
Youland made a motion to come out of executive session at 7:21 pm,
Mr. Keene seconded the motion, and the vote was unanimous. No action
taken.
5. LEGION POST 111 DISCUSSION: Mr. Ronald Hiscock introduced himself as the newly
installed Commander for Legion Post III and read a prepared
statement. (See copy attached). Mr. Hiscock thanked the Board of Selectmen for
taking the time to speak with him and Mr. Keene noted the effort is a
good step forward for the Legion. Member Harris Bradeen was then
recognized by Chairman Terreri and noted that the current and future
effort is not only from the Legion, but the Sons of the Legion and
the Women's Auxiliary as well. It was noted that the Legion would
like to include students from the high school who are in band to
assist and become involved with the various ceremonies held
throughout the year. The Board thanked the members present for their
efforts. No action needed.
6. BALANCES CARRIED FORWARD: Mrs. Leavitt reviewed
the list presented to request balances carried forward from the 2009
fiscal year to the 2010 fiscal year as follows:
Administration: $5000.00 Rescue: $1,984.68,
Paving/Construction: $165.56 Cemeteries: $1,400, Parks: $2,000, Contngency
for the Unemployment Fund: $7,722.01.
Mr. Timberlake made a motion to approve the
requested balances carried forward as presented, Mr. Keene seconded
the motion. Discussion included an inquiry from Mr. Youland regarding
the money for Parks and whether or not some of that could be used for
the ground work at the property located at 2 North Main Street
recently purchased by the Town, and it was noted that yes possibly
some money could be used to complete the ground work. Mr. Youland
suggested again that the building could be demolished as part of the
Route 117 project and Mrs. Leavitt noted that her contact at MDOT
didn't allude to that possibility. Mr. Youland suggested the Town
doesn't rush the demolition of the building and speak to someone in
7. MMA PETITION TO NOMINATE: Mrs. Leavitt
referenced the nomination papers as provided by MMA for their Vice
President, and the executive committee. Mr. Timberlake made a motion
to have Town Manager Eva Leavitt choose among the candidates, Mr.
Youland seconded the motion, and the vote was unanimous.
8. TOWN MANAGERS' BUSINESS: Q & A WEEKLY MEMO:
None. 8-2 YEAR END FINANCIAL REPORT: The Board requested highlights
of the year end report, and Mrs. Leavitt indicated the Town could
realize a 1.4 million dollar working balance, however, she cautioned
there may be some adjustments after the Audit is complete. It was
noted that revenue overall is down by approximately $184,900, and
Mrs. Leavitt suggested that the Board take official action to lapse
the remaining funds in the Town Office Building Reserve account in
the amount of $63,355.78 and the Voting Machine account in the amount
of $3,299.14 to the General Fund. Mr. Youland then made a motion to
lapse $66,654.92 to the General Fund, which is the combined total,
Mr. Timberlake seconded the motion, and the vote was unanimous. 8-3
DISCUSSION REAL ESTATE PURCHASE: Following an on-site review of the
property located at
9. CONSIDERATION OF ANY OLD BUSINESS: 9-1 DAM
REPAIR PLAN: Mrs. Leavitt provided the Board with information out of
the Maine Revised Statutes Title 38 as directed from Dana Murch
which indicates that the type of repairs necessary on the Nezinscot
River Dam doesn't require any inspection or any permit by rule prior
to beginning the repairs. Discussion included noting that abutters
upstream will be notified in advance before the water is lowered and,
most likely August is the best month for this activity to take place.
Mr. Richardson noted that Mr. Ralph Caldwell mentioned at a meeting
held earlier that he would do the repair at no cost to the Town. Mrs.
Leavitt will contact Mr. Caldwell. 9-2 PRO RATED BENEFITS: Mrs.
Leavitt acknowledged that upon further review of the Personnel Policy
she discovered that the third employee previously listed on the order
isn't eligible for any pro-rated benefits according to the definition
in the Personnel Policy. Mr. Keene made a motion to approve the
pro-rated benefits order as presented, Mr. Richardson seconded the
motion and discussion included a note that this benefit will be
discussed in more detail during the overall review of the Personnel
Policy. There was also some discussion regarding how the holiday pay
is calculated for the part time employees; which will also be
discussed in more detail at a later date. The vote was three in favor
Youland, Keene, & Richardson, 1 abstained, Timberlake, the motion
passed. 9-3 MDOT WEIGH STATION: Mrs. Leavitt noted for the Board that
evidence was found from a 2007 Board of Selectmen meeting that
indicated the Board of Selectmen opposed MDOT opening a weigh station
at the former Rest Area on Route 4 just South
of the Chick-A-Dee Restaurant. Mr. Timberlake noted that when the
idea was brought up in 2007 the Planning Board reviewed the traffic
patterns and suggested that having additional trips off and onto
Route 4 at that location would be a safety hazard. Mr. Terreri made a
motion that the Selectmen's opinion on a proposed weigh station
remain as voted in 2007, Mr. Richardson seconded the motion, and the
vote was three in favor, Youland, Richardson, Timberlake, and one
opposed, Keene, the motion passed. 9-4 PAY RATE ORDER: Mr. Richardson
requested that the Board re-address the action he initiated at the
previous meeting and made a motion to amend his motion for the pay
rate for the Assistant Chief to remain at the lower level as
presented, Mr. Keene seconded the motion, and the vote was unanimous.
10. CONSENT AGENDA: Mr. Richardson had one
question regarding a note made by him at the previous meeting and Ms.
Philipon acknowledged that Mr. Richardson did make the comment as
stated, which Mr. Richardson accepted. No other questions on the
minutes from 6/15/2009. Mr. Timberlake reviewed the disbursement
warrants and recommended their approval. Mr. Keene will review for
7/20/2009. Ms. Philipon presented a new Veteran's Exemption for
resident Gary Brooks who has now been deemed 100% disabled and
acknowledged the need for a signature on a Widow's Exemption for
Martin Tracy's widow
11. EXECUTIVE SESSION: 1 M. R. S. A. ss
405 (6) (D) UNION NEGOTIATIONS: Mr. Youland made a motion to enter
executive session reference the above Title 1 at 8:30 pm, Mr.
Timberlake seconded the motion, and the vote was unanimous. Mr.
Youland made a motion to come out of executive session at 9:16 pm,
Mr. Timberlake seconded the motion and the vote was unanimous. No
action taken
11A. EXECUTIVE SESSION: 1 M. R. S. A ss
405 (6) ( ) REAL ESTATE: Mr. Youland made a motion to enter executive
session reference the above Title 1 at 9:17 pm. Mr. Youland made a
motion to come out of executive session at 9:30 pm, Mr. Richardson
seconded the motion and the vote was unanimous. No Action
11B. EXECUTIVE SESSION: 1 M. R. S. A. ss
405 (6) (A) PERSONNEL MATTER: Mr. Youland made a motion to enter
executive session reference Title 1 at 9:31 pm, Mr. Terreri seconded
the motion, and the vote was unanimous. Mr. Youland made a motion to
come out of executive session at 9:40 pm, Mr. Timberlake seconded the
motion, and the vote was unanimous.
No action taken.
Respectfully submitted:
Sandra L Philipon
Assessing/Office Assistant