TUESDAY JULY 6, 2010

 

BOARD OF SELECTMEN MEETING MINUTES

  

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chairman Terreri called the meeting to order at 7:00 pm and the Pledge of Allegiance was said. Those present were Mr. Lawrence House, Mr. Dennis Richardson, Mr. Richard Keene, Mr. Jeffrey Timberlake and Town Manager Eva Leavitt.

 

2. ADJUSTMENTS TO THE AGENDA: Mr. Keene requested an item be added to discuss a letter received regarding smoking at the Town Beach. The Board agreed to discuss as item 5A.

 

3. ORDER TO CARRY BALANCE FORWARD: Mrs. Leavitt requested that the Board consider carrying the balance of $126,868.29 in Paving and Construction to the new fiscal year. Mr. Timberlake made a motion to carry $126,868.29 in Paving and Construction to the new fiscal year, Mr. Keene seconded the motion and the vote was unanimous.

 

4. APPOINTMENT OF CIVIL CONSTABLE: Mrs. Leavitt referenced a request sent by Lucien Asselin of Lewiston who annually requests to be appointed as a Civil Constable to enable him to serve civil papers in Turner. Mr. Keene made a motion to appoint Mr. Asselin as a civil constable for Turner, Mr. House seconded the motion and the vote was unanimous.

 

5. TOWN MANAGER'S BUSINESS: 5-1 Q & A MEMO: Mr. Terreri questioned the note regarding a 15 minute change to work hours in Administration and Mrs. Leavitt explained that she requested the Deputy Clerk to arrive 15 minutes early to begin the daily cash up in exchange for 15 minutes more at lunch time. The time exchange serves the purpose of the daily cash up without making customers wait and will result in no overtime. Noted also was that Donald Fish has been hired for the Saturday hours at the Transfer Station. Noted was a suggestion from Mr. Keene to do some Certificate of Appreciation for all the volunteers for the Gazebo construction, however, the Board in general didn't feel it was necessary overall. 5-2 YEAR END FINANCE REPORT: Mrs. Leavitt noted that after the balance carried forward there may be approximately $220,000 to return to the General Fund and that the Auditor may have some additional entries. The overdrafts for the Public Works Garage, Rescue & the Leavitt Institute building were covered through votes at Town Meeting and the overdrafts for Elections, Planning Board, and BQMC were adjusted through use of funds from contingency. Mrs. Leavitt referenced also a report of activity on the various reserve and trust accounts and it was noted that excise tax collections are slightly above projections. 5-3 LEGAL REVIEW OF APPROVED PERSONNEL POLICY CHANGES: Mrs. Leavitt inquired whether or not the Board desired to have the entire Personnel Policy reviewed by legal services now that all proposed amendments have been made. Mr. Timberlake made a motion to have the Personnel Policy reviewed by Legal, Mr. Keene seconded the motion and the vote was unanimous.

 

5A. SMOKING - PUBLIC BEACH: Mrs. Leavitt noted to the Board that in past years she received some verbal complaints regarding smoking at the Public Beach, however, this year one child took the initiative to write the complaint down. Mrs. Leavitt noted that to be able to enforce such guidelines might require an amendment to the existing ordinance. Mr. Richardson noted that he assumed the Town Beach was a tobacco free area in compliance with the State guidelines/regulations on smoking in public places. Discussion included noting that signs should be posted and, Mr. Terreri noted that there are groups that will provide signs at no cost. Mr. Keene made a motion to have the public beach area within the gated area be tobacco free, Mr. Richardson seconded the motion and the vote was unanimous.

 

6. CONSIDERATION OF ANY OLD BUSINESS: 6-1 POLICY DRUG FREE WORKPLACE: Mr. House noted that the existing Personnel Policy covers drugs/alcohol. Mr. Richardson noted that a separate policy was recommendation from the Town Attorney to cover the Town Manager and any persons appointed by the Board of Selectmen for any town boards and/or committees. Mr. Timberlake noted that the idea of adding this policy was to treat all equally. Mr. Terreri made a motion to send this policy along with the personnel policy to the Town Attorney for review, Mr. Richardson seconded the motion and the vote was unanimous.

 

7. CONSENT AGENDA: The minutes from June 21, 2010 were deemed to be in order; Mr. Keene reviewed the disbursement warrants and recommended their approval. Mr. Richardson will review for 7/19/2010. There were no Veteran's Exemptions to consider and no abatements or supplements. Mr. Timberlake made a motion to approve the consent agenda, Mr. Keene seconded the motion and the vote was unanimous.

 

8. EXECUTIVE SESSION - 1 M. R. S. A. ss 405 (6)(A): Mr. House made a motion to enter executive session citing the referenced Title at 7:43 pm, Mr. Terreri seconded the motion and the vote was (4) in favor, House, Richardson, Keene & Terreri, one opposed, Timberlake. Mr. Richardson made a motion to come out of executive session at 8:35 pm, Mr. Keene seconded the motion and the vote was unanimous.

 

9. ADJOURNMENT: The Board adjourned by mutual consent at 8:37 pm.

 

Respectfully submitted:

 

Sandra L Philipon

 

Assessing/Office Assistant