BOARD OF SELECTMEN
MINUTES
August 1, 2011
1. CALL
TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG:
The meeting was called to order by Chairman Angelo
Terreri at 6:30 pm. Present
at the meeting were Mr. Lawrence House, Mr. Angelo Terreri, Mr. Ralph
Caldwell, Mr. Dennis Richardson, Mr. Kurt Youland and Town Manager
Eva Leavitt. Citizens present were Richard Keene, Ross Gagne, Leo
Gagnon and Tom Standard, representing the Lewiston Sun Journal.
2. ADJUSTMENTS
TO THE AGENDA:
A request for Executive Session - A personnel
matter under M.R.S.A 405 (6)(A) be added as
Item 10 B. Mrs. Leavitt requested that
an item be added under the Town Manager's Business: Item 8-6 Heating
Oil contract.
3. PAVING BID:
Two viable bids were received on the adjusted
requirements for the Paving Bid.
Mr. Caldwell made a motion with a second by Mr. House to
accept the bid from RC & Sons for Hot Mix at $65. per
ton. Mr. Youland
stipulated that the hot mix must meet DOT standards. Motioned passed. The Road
Committee recommended that the Town Public Works crew be used when
possible for paving projects. The paver operator is get additional
training before undertaking hot mix projects. The Selectmen agreed.
4. INTENT TO FIND - Rescue/Fire
Mr. Ross Gagne came before the Board to let them
know that he is currently searching for an ATV or similar vehicle to
be used by Rescue and Fire to travel where a conventional Fire Truck
or Ambulance cannot travel. Mr.
Gagne reported that
5. INTENT TO FIND - Public Works
Currently the Public Works staff is in need of a
unit that could hold a compressor, tools, signs, posts and other
needed equipment for off-site projects. At the present time a pickup
truck is being used and is loaded and unloaded each time equipment is
needed at a site. Mr. Youland felt a 12 or 14'
double axel enclosed unit would do the job.
Both new and used trailers can be looked at on the lot at
Scott's Recreation in Turner. Selectmen
gave approval to investigate the purchase of an enclosed trailer to
store and transport tools and supplies.
No action required at this time.
6. FIRE SUPPRESSION CONTRACT - Town of
The required funds for Fire and Rescue support for
the Town of
7. CONSIDERATION
OF OLD BUSINESS
7-1 Tax Rate - Selectmen discussed how much money
could be taken from the undesignated surplus fund without putting the
Town in jeopardy. This
would help in setting the tax rate.
Mrs. Leavitt reported that the Assessors had finished their
work for the year. Mr.
Youland motioned with a second by Mr. Terreri to take $300,000 from
surplus in determining the tax rate for 2011-2012. Motioned carried although not
unanimously. Mr.
Richardson and Mr. Youland voted "yes."
Mr. Caldwell and Mr. House voted "no."
Mr. Terreri broke the tie with his "yes." The majority of the
Board felt this amount would still leave adequate operating capital.
Mrs. Leavitt will compute the math and bring the final numbers
back to the Board at the next meeting, when the tax rate will be set.
7-2 Recycling Plan - Mrs. Leavitt presented the
Board with several waste disposal options available to the Town. The computed costs on the
different options would change significantly if the Town bailed some
of the waste. Mr. Caldwell said he owned a
hydraulic compactor/bailer he would loan to the Town.
The Town would have to hook it up.
If the compactor saves significant money, Mr. Caldwell would
sell it to the Town at a reasonable price.
If things didn't work out, we would only need to return it. This item was tabled for
further discussion at the next meeting.
8. TOWN
MANAGER'S BUSINESS:
1. Vacation hours - Town Manager Eva Leavitt
requested vacation for the week of August 22. A motion to accept was
made by Mr. Caldwell with a second by Mr. Youland. Motion passed. 2.
Financials were distributed. It
was pointed out that the Tax Liens are $30,000 less than last year.
No action needed. 3. Roadside Mowing - Mrs.
Leavitt was looking for guidance from the Board regarding how to put
this item out for bid. She is looking to improve what was done last
year. The Board recommended by the mile.
4. Tires on Loader/Backhoe - Mrs. Leavitt informed the Board
that tires were needed for the Loader and Backhoe. Mr.
9. CONSENT
AGENDA:
Motion was made was by Mr. Youland with a second
by Mr. House to accept the Minutes from the July 18 meeting. The notes taken by Mrs.
Leavitt at the special Meeting of July 25 are to be placed on file. Mr. House reviewed the
disbursement warrant. Mr. Richardson will review the warrant for
08/15/2011. There were no Veterans' Exemptions. There were no
Abatements or Supplements.
10. EXECUTIVE
SESSION
10 A - At 8:50 pm a motion was made by Mr. Youland with a
second by Mr. Richardson to go into Executive Session under 1
M.R.S.A. 405 (6)(A) for a personnel matter. At 9:02 pm the Board came out
of executive session: motioned
by Mr. Richardson with a second by Mr. Caldwell.
No action was taken.
10 B - At 9:03 pm a motion by Mr. Richardson with a second by
Mr. Youland to go into Executive Session under 1 M.R.S.A. 405 (6)(A)
for a personnel matter. At 10:05 pm the Board came
out of executive session. Motion
made by Dennis Richardson with a second by Mr. Caldwell.
The Town Manager and a Board liaison will meet on Tuesday with
the staff member.
11. ADJOURNMENT:
Mr. Richardson made a motion to adjourn the
meeting at 10:05 pm.
Respectfully submitted:
Joyce E. Moulin
Recording Secretary
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